Freelance Recruitment Project Manager

Company Intro:

At Toloka AI we create data that powers leading GenAI models and innovations. We work with frontier labs, big tech, renowned AI startups, enterprises and non-profit research organizations worldwide. We use a combination of Experts + Crowd + Tech Platform to teach AI models to reason and evaluate their efficacy and safety. We have experts in more than 50 different domains—from doctors and lawyers to physicists and engineers—and boast one of the most diverse global crowds, representing over 100 countries and speaking 40+ languages. We are a well-funded startup with an enviable portfolio of clients including Anthropic, Amazon, Microsoft, Poolside, Recraft, and Shopify.

Recently, we secured strategic investment led by Bezos Expeditions and Nebius Group with participation from Mikhail Parakhin, CTO of Shopify and board advisor to leading GenAI companies, who now serves as our Chairman of the Board. Our remote-first team is globally distributed around the world: USA, UK, the Netherlands, Israel, Czech Republic, Serbia, and more.

About the role:

We are looking for an experienced Recruitment Project Manager to join the Acquisition team and support hiring delivery across a wide range of domains and workflows.

This role is ideal for someone with a strong recruitment background who also brings project management skills. You will manage recruitment pipelines end-to-end, conduct candidate interviews, build and improve hiring processes, and coordinate with internal stakeholders to ensure timely delivery across multiple active requests.

You should be comfortable working in a fast-moving environment, switching between different role types, and operating with a high level of autonomy. This role requires someone proactive, organized, and confident enough to make day-to-day decisions independently while keeping projects moving forward.

Key Responsibilities:

• Manage recruitment pipelines end-to-end across multiple domains and hiring requests

• Conduct candidate interviews across different role types, sometimes at scale and with shifting priorities

• Build recruitment pipelines from scratch independently and ensure they are set up for efficiency and consistency

• Drive hiring processes forward by coordinating with cross-functional stakeholders and following up to ensure timely execution

• Support high-volume hiring needs when required, including fast ramp-ups for urgent projects

• Identify opportunities to improve sourcing approaches, job descriptions, hiring workflows, and candidate attraction strategies

• Use automation and process standardization to improve scalability where appropriate

• Monitor pipeline progress, flag bottlenecks, and make practical decisions to keep delivery on track

• Contribute ideas for improving funnel quality, candidate experience, and hiring outcomes

• Adapt quickly to new domains and projects as business needs evolve

Nice to have:

• Experience hiring across varied domains

• Familiarity with recruitment automation and funnel design

• Experience with tools such as Workable, Slack, Jira, Databricks, or similar

• Ability to spot opportunities to improve job descriptions, sourcing channels, and pipeline performance

Equal Opportunity Employer:

Toloka is committed to providing equal opportunity and fostering an inclusive environment. We welcome applications from all qualified individuals and do not discriminate on the basis of race, religion, color, national origin, sex, sexual orientation, gender identity, age, marital status, veteran status, disability, or any other characteristic protected by applicable law. Selection decisions are made based on qualifications, merit, and business need.

[Important Notice] Scam Alert Regarding Fake Job Postings

It has come to our attention that an individual or group is fraudulently impersonating Toloka to post fake jobs and solicit personal information from applicants. Please be aware:

• Official Communication: Our recruiting team will only contact you from an official "toloka.ai" email address. We will NEVER use Gmail, Yahoo, Tolokainc, toloka.inc, or other personal or seemingly business email accounts.

• Our Process: We will never ask for your bank account details, credit card number, or any fees as part of the application or interview process.

• Official Listings: All legitimate job openings are posted on our official careers page: https://toloka.ai/careers#job-list

What to do: If you see a suspicious job posting or have been contacted by someone you suspect is a scammer, please do not provide any personal information. Instead, report the incident to us directly at [email protected] and report the profile/post to LinkedIn. We are taking this matter very seriously and are working with the appropriate parties to resolve it.

Thank you for your vigilance!