VIM (Vendor Invoice Management) Expert

Metro Global Solution Center (MGSC) is internal solution partner for METRO, a €31 Billion international wholesaler with operations in more than 30 countries. The store network comprises a total of 623 stores in 21 countries, of which 522 offer out-of-store delivery (OOS), and 94 dedicated depots. In 12 countries, METRO runs only the delivery business by its delivery companies (Food Service Distribution, FSD). 

HoReCa and Traders are core customer groups of METRO. The HoReCa section includes hotels, restaurants, catering companies as well as bars, cafés and canteen operators. The Traders section includes small grocery stores and kiosks. The majority of all customer groups are small and medium-sized enterprises as well as sole traders. METRO helps them manage their business challenges more effectively. 

MGSC, location wise is present in Pune (India), Düsseldorf (Germany) and Szczecin (Poland). We provide HR, Finance, IT & Business operations support to 31 countries, speak 24+ languages and process over 18,000 transactions a day. We are setting tomorrow’s standards for customer focus, digital solutions, and sustainable business models. For over 10 years, we have been providing services and solutions from our two locations in Pune and Szczecin. This has allowed us to gain extensive experience in how we can best serve our internal customers with high quality and passion. We believe that we can add value, drive efficiency, and satisfy our customers.

Key Responsibilities:

• Invoice Processing and Verification: Manage the end-to-end process of vendor invoice management, including receipt, verification, and processing of invoices using SAP systems
• Support successful rollout management: Managing roll-out waves for all METRO companies. Lead and deliver Fit to template workshops, analyze local requirements
• Automation and System Integration: Utilize SAP ERP integrations automation tools as well as general AI options to streamline invoice processing and reduce manual errors.
• Compliance and Reporting: Ensure all vendor invoice activities comply with legal and financial standards. Support of E-Invoice implementation covering local legal requirements.
• Improvement and Dispute Resolution: Oversee the end-to-end vendor invoice management process, from receipt to payment and review existing process about continuous improvement opportunities. Support resolving discrepancies related to invoice amounts, pre-approval discrepancies, and overbilling efficiently.
• Collaboration and Process Improvement: Work closely with Finance, Procurement, IT, and other departments to identify outdated systems, streamline processes, and implement best practices in vendor invoice management

Required key competencies and technical skills:

• Good understanding of enterprise applications and common architecture patterns
• Solid knowledge (min. 8 years) in Financial Accounting, specifically Accounts Payable
• Proven experience (min. 6 years) in large scale SAP transformations projects and specifically in VIM solution, SAP Financial Processing and Invoice Verification is essential.
• Familiarity with SAP-MM, SAP Ariba and other related systems is highly desirable, as well as understanding of vendor management best practices, financial reporting, and compliance requirements.
• Analyze business requirements and translate them into scalable, best-practice SAP VIM solutions, design end-to-end VIM architecture including invoice capture, OCR, validation, approval workflows, and posting, ensure seamless Vendor Portal integration with SAP VIM and SAP FI.
• Configure SAP VIM components including Document types, Invoice processing scenarios, Approval workflows, Data capture and validation rules, Configure and manage Archive Center and IC4S.
• Willingness to work in CET time zone.
• Excellent communication and collaboration skills to effectively handle vendor interactions and work with cross-functional teams.
• Willingness to travel as per business requirement.

Qualifications

• Any Graduation or higher degree in Computer, Information Technology, business informatics, business administration, Economics, Computer Science, or a related field, any IT degree (B.Sc(IT), MCA, B.E., B.Tech, B.Sc(Comp) etc.)
• Good communication skills to communicate with business partners, customers, team members, and stakeholders.
• Very good fluency in English (written and verbal)
• Good analytical and problem-solving skills.