Senior Executive Assistant & Leadership Support ( AI - enabled)

Bei Roche kannst du ganz du selbst sein und wirst für deine einzigartigen Qualitäten geschätzt. Unsere Kultur fördert persönlichen Ausdruck, offenen Dialog und echte Verbindungen. Hier wirst du für das, was du bist, wertgeschätzt, akzeptiert und respektiert. Dies schafft ein Umfeld, in dem du sowohl persönlich als auch beruflich wachsen kannst. Gemeinsam wollen wir Krankheiten vorbeugen, stoppen und heilen und sicherstellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und in Zukunft. Werde Teil von Roche, wo jede Stimme zählt.

Die Position

Estamos comprometidos no sólo con el avance de soluciones diagnósticas que puedan ayudar a los profesionales sanitarios a tomar decisiones críticas para la salud de sus pacientes, sino también con la mejora de la forma en que estas herramientas esenciales se integran en los sistemas sanitarios de todo el mundo, a un coste menor, sin dejar de obtener los mejores resultados posibles.
En más de 100 países, ofrecemos la cartera de pruebas de diagnóstico in vitro más completa del sector, combinada con apoyo a la toma de decisiones clínicas, consultoría, diagnóstico digital, gestión de enfermedades, automatización de laboratorios y soluciones de software para proporcionar soluciones integradas a laboratorios, clínicos y sistemas sanitarios.

What is your Mission?

You will be the key operational engine within Roche Diagnostics Spain (RDE), reporting directly to the leadership team. Your main mission is to ensure business agility and efficiency, freeing up high-value time for our strategic and customer-facing teams.

You will combine excellence in administrative management with innovation, optimizing processes through the implementation of Artificial Intelligence and ensuring regulatory compliance at a national level. If you are passionate about efficiency, technology, and strategic impact, this is your place.

Your Key Responsibilities:

Executive Management and Agile Coordination: Administer and coordinate complex agendas, plan travel, and organize key events for leadership and commercial teams, always prioritizing direct business impact.
Strategic External and Internal Articulation: Facilitate and coordinate the leaders' interaction with strategic external and internal partners to drive commercial success, strategic initiatives, and cross-functional projects in our commercial headquarters.
Commercial Strategic Support: Provide direct support to key account teams, including preparing client briefings, managing data in the CRM system, and administrative follow-up on executive actions.
Pioneer in AI and Automation: Proactively identify repetitive tasks in various areas and design and implement automation solutions, using AI agents (such as generative models).
Compliance Assurance: Act as a liaison to ensure that all administrative processes strictly comply with internal policies for Finance, Human Resources, and Business Integrity.
Cross-functional Collaboration and Support: Participate in coordinating mutual support among assistants, ensuring service continuity and a balanced workload across the organization.
What We Look for in You:

Education: Professional degree or equivalent. Training in project management will be especially valued.
Experience: Minimum of 5 years of demonstrable experience in executive support roles, team coordination, or administrative management in large-scale corporate environments (ideally in matrix or network structures).
Languages: Fluent command (oral and written) of English and Spanish (essential).
Digital and Technological Experience and Mindset: Advanced user of cloud ecosystems (Microsoft 365/Google Workspace) and a proactive, demonstrable curiosity for the application of Generative Artificial Intelligence.
Competency:
1. Business and Operation Skills:

Process Architecture: Ability to analyze a complex activity and break it down into logical, efficient, and automatable flows.
Prompt Engineering: Practical ability to interact with AI tools (e.g., ChatGPT, Copilot) for content generation, summarization, and data analysis.
Project Management: Familiarity with and mastery of agile methodologies (e.g., Kanban) and project management tools (e.g., Trello, Monday, Planner).
Data Literacy: Ability to interpret dashboards and ensure data quality and hygiene in systems.
2. Leadership and Impact:

Strategic Thinking: Capacity for systemic thinking, understanding the overall impact of decisions and consistently prioritizing long-term and organizational benefits over short-term gains.
Influence and Vision: You will be a role model, with a Visionary, Architect, and Catalyst mindset, capable of inspiring and aligning stakeholders.
3. Interpersonal Skills and Resilience:

Empathic Communication: Excellent active listening skills to understand and empathize with diverse internal and external stakeholders.
Conflict Management: Comfort in constructively expressing and debating different opinions, seeking to generate better results and innovative solutions.
Cultural Agility: Demonstrated ability to navigate and adapt to difficult or complex situations, maintaining calm and focus, and having lived or worked in culturally diverse environments.
Disruption and Innovation: Ability to embrace the unexpected and foster disruptive thinking in the search for solutions.
Wer wir sind

Eine gesündere Zukunft treibt uns zur Innovation an. Mehr als 100.000 Mitarbeiter weltweit arbeiten gemeinsam daran, wissenschaftliche Fortschritte zu erzielen und sicherzustellen, dass jeder Zugang zur Gesundheitsversorgung hat – heute und für zukünftige Generationen. Durch unser Engagement werden über 26 Millionen Menschen mit unseren Medikamenten behandelt und mehr als 30 Milliarden Tests mit unseren Diagnostik-Produkten durchgeführt. Wir ermutigen uns gegenseitig, neue Möglichkeiten zu erkunden, Kreativität zu fördern und hohe Ziele zu setzen, um lebensverändernde Gesundheitslösungen zu liefern.

Gemeinsam können wir eine gesündere Zukunft gestalten.

Roche ist ein Arbeitgeber, der die Chancengleichheit fördert.