Senior Executive Assistant

AHEAD builds platforms for digital business. By weaving together advances in cloud infrastructure, automation and analytics, and software delivery, we help enterprises deliver on the promise of digital transformation.

At AHEAD, we prioritize creating a culture of belonging, where all perspectives and voices are represented, valued, respected, and heard. We create spaces to empower everyone to speak up, make change, and drive the culture at AHEAD.

We are an equal opportunity employer, and do not discriminate based on an individual's race, national origin, color, gender, gender identity, gender expression, sexual orientation, religion, age, disability, marital status, or any other protected characteristic under applicable law, whether actual or perceived.

We embrace all candidates that will contribute to the diversification and enrichment of ideas and perspectives at AHEAD.

The Office Manager/ Operations manager is responsible for driving the efficiency and effectiveness of AHEAD India’s office operations. In addition to providing high level executive support this role manages office operations, streamlines administrative processes and enhances workplace productivity. The individual of this role collaborates with internal and external stakeholders to maintain a smooth and well-functioning office environment.

Responsibilities::
Executive Support

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Efficiently manage and optimize the MD’s calendar, coordinating meetings, appointments, and travel.

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Monitor and prioritize emails and communications, responding on behalf of the MD when appropriate. 

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Prepare and edit critical documents, presentations, and reports for executive-level decision-making. 

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Act as the primary liaison between the MD and internal/external stakeholders, ensuring clear and timely communication. 

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Coordinate corporate events, conferences, and off-site meetings. 

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Maintain confidentiality and handle sensitive information with utmost discretion. 

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Co-ordinate travel arrangements for leadership, including flights, accommodations, itineraries and transportation ensuring smooth and effective travel logistics.

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Organize and manage meeting with SLT and eSLT.

Operations Support

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Collaborate with building management and vendors for office maintenance, repairs, and facilities-related tasks. 

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Streamline office-wide communication systems to enhance information flow between departments. 

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Develop and maintain standardized document management systems, ensuring consistency in formatting and organization. 

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Plan and coordinate office-wide events, team-building activities, and company meetings, ensuring seamless execution. 

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Oversee administrative functions and address office specific requests from leadership or teams

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Manage office supplies, equipment and inventory ensuring everything is stocked and operational.

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Oversee inventory management for SWAG, gifts for Culture Crew events, catering, and other office-related items (stationary, kitchen supplies etc.)

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Supervise office activities, identify areas for process improvement, and implement solutions.

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Take ownership of the office budget, ensuring cost control and effective allocation of resources.

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Represent AHEAD as a first point of contact while welcoming clients, visitors, and employees 

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Manage key card access for the office (request new badges, distribute badges to employees and visitors) 

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Manage conference room scheduling, overseeing logistics of catering and room set up and break down 

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Coordinate delivery of office supplies for additional locations as needed and ensure timely and accurate distribution.

Why AHEAD:

Through our daily work and internal groups like Moving Women AHEAD and RISE AHEAD, we value and benefit from diversity of people, ideas, experience, and everything in between.

We fuel growth by stacking our office with top-notch technologies in a multi-million-dollar lab, by encouraging cross department training and development, sponsoring certifications and credentials for continued learning.

India Employment Benefits include:
Comprehensive health insurance coverage for employees, with options to extend coverage to dependents
Paid time off and company holidays, along with additional leave benefits as per policy
Flexible work arrangements, supporting work-life balance
Learning and development opportunities to support continuous growth and upskilling
Employee wellness initiatives and programs focused on physical and mental well-being
Retirement and statutory benefits in line with India regulations
Inclusive and people-first culture, with a strong focus on collaboration and ownership