Purchase Order Team Lead

About Us

Buildsafe is an innovative leader in the building and construction space, providing height safety systems and scaffolding solutions across Australia. Our continued growth is driven by our people and our commitment to operational excellence, safety, and customer experience. As we continue to grow, we are investing in strengthening our internal capabilities to support smarter, faster, and more efficient project delivery.

About the Opportunity

We are seeking a detail-driven and process-focused Purchase Order Team Lead to join our Estimating function in a newly created role. This position plays a critical role in ensuring the accuracy, efficiency, and timeliness of Purchase Order (PO) processing across the business. You will lead day-to-day PO operations, drive process improvements, and work cross-functionally with Estimating, Invoicing, Scheduling, and IT to optimise workflows. With a strong focus on lead times, system improvements, and AI integration, this role is key to enabling scalable, best-practice PO management nationally.

Key responsibilities include:

Oversee day-to-day management of the PO inbox and workflow

Ensure accurate processing, allocation, and coordination of Purchase Orders across teams

Monitor and improve PO entry lead times (targeting 3-day turnaround)

Identify process gaps and implement continuous improvements

Reduce PO discrepancies and validation issues in collaboration with Invoicing

Maintain and document processes within Confluence to ensure consistency and clarity

Partner with internal teams (Estimating, Scheduling, Invoicing, IT) to optimise workflows

Support and upskill the PO team on best practice processes

Drive efficiency through system enhancements, automation, and AI integration

Manage pricing agreement accuracy and resolve PO-related queries (internal and client-facing)

About You

Proven experience in Purchase Order processing (essential)

Background in estimating, invoicing, or finance administration highly regarded

Strong understanding of pricing agreements and contract-based billing

Highly organised with the ability to manage high-volume workflows

Process-driven mindset with a passion for continuous improvement

Experience working with systems such as Power BI, Confluence, or ERP platforms

Confident communicator, able to engage with both internal teams and clients

Exposure to automation or AI-driven workflows (or strong interest to learn)

Why Join Buildsafe

Newly created role with the opportunity to shape and influence processes from the ground up

Based at our Gold Coast Head Office, working alongside a supportive and high-performing team

Be part of a business investing in technology, automation, and innovation

Access to employee benefits including onsite car washing, uniforms provided, EAP, discounted gym memberships, and monthly team lunches

Enjoy a “big business with a small business feel” culture where your impact is visible

Ongoing development and progression opportunities as we continue to scale nationally