People Information Systems & Analytics Manager - Pleasanton, CA

Calyxo, Inc. is a medical device company headquartered in Pleasanton, California, USA. The company was founded in 2016 to address the profound need for improved kidney stone treatment. Kidney stone disease is a common, painful condition that consumes vast amounts of healthcare resources each year. Our team is led by executives and investors with a proven track record of commercializing paradigm-shifting devices to meet unmet needs within urology.

Are you ready to change the future of kidney stone treatment? We are seeking high achievers who want to be part of a dynamic team working in a fun, diverse atmosphere.

Summary:

The People Information Systems & Analytics Manager will own configuration, integrations, data integrity, reporting, and user enablement across Calyxo’s People technology stack. In addition to ensuring reliable day-to-day operations, this role drives a robust "People Analytics" capability: designing reconciled datasets across systems, building executive-ready dashboards and automated refreshes, developing forecasting and scenario models and establishing data-quality rules and governance. The People Information Systems & Analytics Manager translates business needs into scalable system solutions, leads change management to drive adoption, and communicates clear, insight-rich narratives that inform decisions for HR, Finance, and business leaders.

This is a hybrid position located in the Pleasanton, CA. We are also open to fully remote option in the west coast for the right candidate.

In This Role, You Will:

HRIS & Systems Administration

• Serve as the primary administrator for our HR tech stacks, including configuration, user permissions, organizational structures, and master data.

• Maintain seamless data flows between tech stacks, partnering with IT and vendors to design, test, deploy, and monitor integrations.

• Manage release notes and system upgrades; plan sandbox testing, user acceptance, and production cutovers with appropriate compliance controls.

• Own HRIS incident triage and resolution, documenting root cause, permanent fixes, and preventive controls; maintain SOPs and configuration documentation.

Data Management & Compliance

• Audit and reconcile People data (e.g., demographics, compensation, benefits, employment status) to ensure accuracy and completeness across systems.

• Ensure HR data practices and system configurations meet policy, privacy, and audit requirements.

• Support internal/external audits with evidence and remediation plans.

• Partner with Benefits and Payroll to validate ACA-related deduction codes, eligibility data, and pay/benefit impacts.

Process Improvement & Automation

• Translate business requirements into system solutions that simplify and scale People processes (onboarding, promotions/transfers, merit cycles, leaves, offboarding).

• Lead automation initiatives using platform capabilities (e.g., HiBob workflows, Greenhouse automation, Paylocity feeds) to reduce manual work and error risk.

• Drive change management for new features and integrations—create rollout plans, communications, job aids, and training that ensure strong adoption.

Data Analytics & Reporting

• Design and maintain People analytics datasets combining sources across HR tech stacks to deliver trusted, reconciled metrics.

• Build executive-ready dashboards (headcount, attrition, hiring funnel, offer acceptance, compensation trends, benefit enrollment/utilization, leave impact) and automate refresh cycles.

• Develop forecasting and scenario models to support workforce planning, merit cycles, and benefits affordability analyses (e.g., ACA safe harbor checks, premium contributions).

• Establish data quality rules and monitoring for critical fields (employee status, job/level, compensation, deduction codes, eligibility) with alerting and remediation playbooks.

• Partner with Finance and People leadership to align KPI definitions and metadata; publish data dictionaries and governance standards for cross-functional use.

• Perform root-cause analyses on discrepancies between systems (e.g., HRIS vs payroll vs benefits) and drive corrective actions across owners and vendors.

• Drive ad hoc insights using advanced Excel and BI tooling; translate findings into clear narratives and recommendations for leaders and business partners.

Enablement & Vendor Management

• Provide expert user support and training to HR team members and managers; maintain a searchable library of guides and knowledge articles.

• Manage vendor relationships (SLAs, release roadmaps, issue escalation) to meet business needs.

Who You Will Report To:

• Director, People Operations

Requirements:

• Bachelor’s degree in Human Resources, Information Systems, Data Analytics, Business Administration, or related field required; HR/HRIS certifications preferred.

• 8+ years in HRIS/People Systems roles, preferably in high-growth, regulated environments.

• Hands-on configuration and administration experience with HiBob, Greenhouse, Paylocity, plus integration exposure to bSwift and Cocoon.

• Advanced Excel skills; comfort with structured data and report automation.

• Clear written/verbal communication; ability to translate technical concepts for non-technical users.

• High attention to detail, strong problem-solving, and project management skills.

• Experience working in a fast-paced, high-growth company with evolving business needs.

• Full-time employment

• Must be able to sit for up to 8 hours/day

• Compliance with relevant county, state, and Federal rules regarding vaccinations.

What We Offer:

At Calyxo, you will be part of a knowledgeable, high-achieving, experienced and fun team. You will work in a diverse work environment with experienced, proven leaders and have an opportunity to shape our company culture. You will experience constant learning and dynamic challenges to help you grow and be the best version of yourself.

We also offer an attractive compensation package, which includes:

• A competitive base salary range of $135,000 - $155,000 and variable incentive plan

• Stock options – ownership and a stake in growing a mission-driven company

• Employee benefits package that includes 401(k), healthcare insurance and paid vacation

Calyxo is deeply committed to fostering an environment where diversity and inclusion are not only valued but also prioritized. We believe a diverse and inclusive community empowers us to act courageously, care deeply, and dream boldly to impact people in big ways. Diverse viewpoints bring diverse capabilities, which strengthen our focus and fuel our growth. Calyxo is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, veteran status or any other applicable legally protected characteristics

Legal authorization to work in the United States is required. In compliance with federal law, all persons hired will be required to verify their identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.

Disclaimer:

At Calyxo, we prioritize a transparent and structured interview process to ensure the best fit for both our candidates and our team. Please be aware of the following:

• Structured Interview Process: Our hiring process includes multiple stages of interviews where you will have the opportunity to communicate directly with Calyxo employees. This ensures that you gain a comprehensive understanding of the role and our company culture.

• Verification of Identity: We do not extend job offers without first meeting candidates, either virtually or in person. This step is crucial to maintain the integrity of our hiring process and to ensure mutual alignment.

• Beware of Scams: Calyxo will never request sensitive personal information, such as your full name, address, phone number, or identification documents, via email or online forms before an official interview. Calyxo representatives will always contact you using an email format of [email protected]. If you receive a request for information from any other domain, please contact us directly at [email protected] to verify the legitimacy of the communication.

We appreciate your interest in joining Calyxo and look forward to getting to know you through our official channels.