Liaison Officer

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Position Summary:

Reporting to the Internship Manager, establishes criteria for policies and procedures regarding internships, internship selection and new opportunities for students. 

Primary Responsibilities:

• Develops and maintains partnerships with local and international organizations, oversees internship selection and student placements, monitors progress, and leads the strategic growth of internship opportunities. 

• Liaises with departmental and faculty advisers on student affairs matters relating to internships.  

• Advises students on internship opportunities, funding options, application and credit procedures, verifies required documentation, and guides them in finding placements aligned with their academic field and profile. 

• Plans events for students and faculty to promote the office to the McGill community and organizes the logistics.  

• Prepares statistics and reports as needed. 

• Responsible for the Arts Internship database and updates the website.  

• Assists the Internship Manager in all administrative activities of the office; coordinates the work of casual student employees. 

• Participates in the analysis and resolution of problems related to student internships including emergency protocol. 

• Implements new initiatives and opportunities for students that support the strategic direction of the internship office and the Faculty of Arts. 

Other Qualifying Skills and/or Abilities:

Requires a high level of professionalism, discretion, and accuracy, with strong attention to detail in data management, communications, and reporting. Proven knowledge of the University’s policies and procedures, particularly in student affairs, is essential. Must be highly organized, results-driven, and able to manage multiple projects under tight deadlines while prioritizing tasks effectively. Demonstrated ability to work independently and collaboratively, build constructive internal and external relationships, and handle sensitive or confidential information with tact is required. Experience in coordinating events, facilitating workshops, and engaging diverse audiences is preferred. Strong analytical, problem-solving, and planning skills are essential, along with exceptional written and verbal communication skills in English and French. Advanced proficiency with Microsoft 365 (Outlook, Excel, Word, PowerPoint, Teams, SharePoint) is required, with experience in presentation software, web page editing, and databases; knowledge of HTML coding, donor relations, and familiarity with McGill University and the Faculty of Arts are considered assets. Knowledge of Spanish spoken and written, an asset.

As one of Montreal's Top Employers, here is what we offer:

• Competitive benefits package (Health, Dental, Life Insurance) (if eligible)
• Defined contribution pension plan (

with employer contribution up to 10%) (if eligible)

• Group Registered Retirement Savings Plan (RRSP) and Tax Free Savings Account (TFSA)
• Competitive vacation policy
• Two (2) personal days
• Two (2) floating holidays
• Nine (9) "Summer Fridays" - paid days off between the St-Jean Baptiste holiday and Labour Day
• Paid time off over the December holiday period
• Tuition waiver for regular employees and their dependents
• Up to two (2) days of remote work per week where the position permits

Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located.

Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level 4 (fluent) on a scale of 0-4.

For a definition of our language proficiency levels, please click here.

Minimum Education and Experience:

Bachelor's Degree 3 Years Related Experience /

Annual Salary:

(MPEX Grade 04) $64,770.00 - $80,960.00 - $97,150.00

Job Profile:

MPEX-SAF2D - Student Affairs - Professional 2

Hours per Week:

33.75 (Full time)

Supervisor:

Manager Internship Program

Position End Date (If applicable):

2027-03-31

Deadline to Apply:

2026-03-25

McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, [email protected].