Leasing & Event Sales Coordinator

About MaRS Innovation Hubs

MaRS Innovation Hubs is a leading commercial real estate owner and operator based in Toronto, specializing in high‑quality, mixed‑use property solutions for office, lab/research, and event/retail tenants. Helping power the MaRS Discovery District ecosystem, the real-estate portfolio of ~1.5 million square feet of purpose‑designed space (including wet and dry laboratories, furnished and unfurnished offices, premium event and conference facilities, collaborative workspaces, and retail amenities) is pivotal in enabling one of North America’s foremost urban innovation ecosystems.

We actively encourage all candidates to apply, including equity-deserving communities, including those who identify as BIPOC, racialized, women, people with disabilities, and people with diverse gender identities, expressions and sexual orientations. 

We want you to be comfortable being your most authentic self throughout our recruitment process. Please reach out to [email protected] if there’s anything we can do to make your experience more accessible and inclusive, including accommodations. Include 'Accessibility Request' in your subject line.

About the Position

The Leasing & Event Sales Coordinator supports the MaRS Centre and MaRS Waterfront leasing and event venue sales teams. This includes timely execution of leasing and contracting activities, such as preparing documentation and reporting on leasing and event venue activity. The position also manages inquiries and the prospect pipeline for both locations.

Key Responsibilities

Coordinate the leasing and event sales inquiry pipeline. Work with the Leasing Manager and Event Venue Sales Manager to triage inquiries, conduct introductory calls and provide tours and site visits for leasing and event venue sales prospects

Prepare event order estimates as needed

Coordinate the flow of all lease-related documents up to the point of execution, prepare various lease supporting forms for management approval and supporting quarterly and annual reporting. Distribute as required, set up in electronic and hard file

Prepare monthly Stacking Plan, ensure it is current at all times and distribute as required

Maintain lease-related documentation templates, coordinate updates as required in conjunction with the Leasing Manager.

Prepare lease documentation, including Offers to Lease, Leases, Amendments, and Licenses.

Monitor critical dates such as expiry dates, options to renew, options to terminate, etc.

Liaise with the Tenant Services team on the onboarding of new tenants, supporting a smooth transition from space prospect to MaRS Centre and MaRS Waterfront ecosystem member

Ensure tenant and suite information is up to date in relevant databases and electronic systems, including SpaceDatabase. Ensure Tenant Services team is notified of any suite changes affecting Angus Anywhere

Coordinate any marketing material requirements, including MaRS website leasing and event venue information updates

Other duties as assigned

Requirements

Graduate of a related post-secondary program or equivalent work experience

3 to 5 years of relevant property/lease administration experience

Working understanding of commercial contract management

Strong working knowledge of Windows Office Suite (Word, Excel, PowerPoint, project planner, Outlook)

Highly developed administrative skills

Well-developed internet, database, and email skills

Exceptional interpersonal and communication skills - both verbal and written

Able to maintain a balanced perspective under stress

Mature mindset with a high level of personal integrity

Highly developed organizational skills, able to multi-task in a fast-paced, high-energy, evolving culture and environment

Able to work independently, and responds well to clear direction

Able to anticipate needs and act decisively and proactively

Presents a highly professional image at all times - both internally and externally

Especially detail-oriented and resourceful

Flexible and adaptable

Nice to Haves

Experience with MRI, Momentus, and Salesforce software

Possesses a healthy sense of humour in how to approach high pressure situations

Applications will close at 5pm EDT on February 6, 2026. This posting is intended for an existing vacancy.

Applicants must be legally eligible to work in Canada, reside in Ontario and be willing to work out of our Toronto office (101 College Street) 5 days a week.

Salary Range: $60,000 to 70,000 CAD, up to a 10% discretionary incentive, extended healthcare benefits, lifestyle spending account, GRRSP matching, and paid time-off.

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