Expense Analyst

ABOUT APPLY DIGITAL

Apply Digital is a global AI-native transformation partner, client-obsessed and built for a new era of client services. We bring together industry expertise and elite talent to connect strategy, agentic experiences, technology, and data for the world's most ambitious organizations.

With the agility to move fast and the experience to deliver with precision, Apply Digital works with clients like Arc'teryx, Lululemon, and Kraft Heinz.

For more information, visit applydigital.com

LOCATION: Apply Digital is hybrid/remote-friendly. The preferred candidate should be based in Latin America, preferably working in hours that align to ET (Eastern Timezone) or PT (Pacific Timezone).

Candidates located in Santiago, Chile are able to work out of our Santiago office as remote/hybrid employees. Candidates located outside of Santiago, Chile will be fully remote employees.

THE ROLE:

The Expense Analyst is a proactive, detail-oriented professional responsible for overseeing all company expenses and employee-related expenditures across payment platforms. This role manages the lifecycling in Brex expense, preparing disciplined expense reports, and ensuring compliance with company policies.

The Expense Analyst coordinates reimbursements through payroll, tracks client-billable expenses with precision, and provides reliable analysis to leadership. This position is also central to monthly and year-end closing activities and actively contributes to process improvements and visibility of employee-related costs. The role embraces an AI-first mindset, leveraging automation tools to enhance accuracy and efficiency across all expense workflows.

Responsibilites::
Expense Oversight - Brex

Maintain accurate, up-to-date records of all company expenses across Brex and other platforms.

Ensure spending is properly categorized and adheres to company expense policies at all times.

Proactively identify opportunities to reduce costs and improve operational efficiency.

Key Responsabilities:

• Review employee expense requests submitted in Brex.

• Ensure all submissions comply with company expense policies and internal controls.

• Monitor card usage, flag anomalies, and follow up on missing receipts or documentation.

Employee Reimbursements
Review reimbursement requests submitted via Brex, confirming alignment with policy requirements.
Implement controls to prevent errors, duplicate submissions, or non-compliant claims.
Process all approved reimbursements through payroll accurately and on schedule across all subsidiaries.

Key Responsabilities:

• Process employee reimbursements through payroll, ensuring timely and accurate payments for all subsidiaries.

• Reconcile reimbursement transactions and confirm inclusion in the correct payroll cycle.

• Maintain complete documentation for all processed reimbursements.

Client-Billable Expenses
Track client-billable expenses with precision, ensuring all receipts, invoices, and supporting documentation are complete.
Verify billable amounts align with approved budgets and contractual commitments.
Communicate clearly and proactively with Project Managers and Client Services on expense details, justifications, and discrepancies.

Key Responsabilities:

• Track, categorize, and document all reimbursable expenses destined for client invoicing.

• Coordinate with project and finance teams to ensure correct and complete billing.

• Validate that all billable expenses are accurately reported and backed by supporting documentation.

Reporting & Analysis
Prepare regular expense reports (monthly, quarterly, and annual) covering key expense categories.
Analyze spending trends and variances to provide actionable insights that guide management decisions.

Key Responsabilities:

• Monitor spending trends and identify discrepancies vs. budget; escalate as needed.

• Ensure accurate allocation of all expenses in financial statements.

• Provide ad-hoc expense analyses as requested by leadership.

Requirements::
Required:

•
Proficiency in English

•
2+ years of experience in expense management or a similar role.

•
Solid understanding of expense policies, internal controls, and reconciliation processes.

•
Proficiency in Excel / Google Sheets for data analysis and reporting.

Preferred:

• Strong communication skills for cross-functional collaboration with Project Managers and Client Services.

• Experience working in a multi-entity or multi-currency environment.

• Exposure to AI-based tools for automation.

• Bachelor’s degree in Accounting, Finance is a plus.

LIFE AT APPLY DIGITAL

At Apply Digital, people are at the core of everything we do. We value your time, safety, and health, and strive to build a work community that can help you thrive and grow. Here are a few benefits we offer to support you:

Great projects: Broaden your skills on a range of engaging projects with international brands that have a global impact.

An inclusive and safe environment: We’re truly committed to building a culture where you are celebrated and everyone feels welcome and safe.

Learning opportunities: We offer generous training budgets, including partner tech certifications, custom learning plans, workshops, mentorship, and peer support.

Generous vacation policy: Work-life balance is key to our team’s success, so we offer ample time away from work to promote overall well-being.

Customizable benefits: Tailor your extended health and dental plan to your needs, priorities, and preferences.

Flexible work arrangements: We work in a variety of ways, from remote, to in-office, to a blend of both.

Apply Digital is committed to building a culture where differences are celebrated and everyone feels welcome. That’s why we value equal opportunity and nurture an inclusive workplace where our individual differences are recognized and valued.

For more information, visit the Diversity, Equity, and Inclusion (DEI) section of our website. If you have accommodation needs at this stage of the recruitment process, please inform us as soon as possible by emailing us at [email protected].