Executive Personal Assistant

(Right Hand to Directors | Executive Operations & AI Assistant)

We are seeking a proactive, tech-enabled, and growth-oriented Executive Operations & AI Assistant to support three directors managing international projects across luxury design, construction, and wellness.

This is not a traditional EA role. We’re looking for a true right hand — someone who uses AI, automation, and smart systems to anticipate needs, streamline workflows, and move work forward with minimal friction. The role supports directors globally, while also providing operational and HR support for our India office.

Responsibilities

Executive & Director Support (Global)

Act as a strategic partner to directors: anticipate needs, structure priorities, and translate loose requests into clear, executable actions.

Manage diaries, schedules, inboxes, and travel logistics across multiple time zones, using automation and rules where possible.

Handle correspondence, meeting preparation, follow-ups, and stakeholder coordination with professionalism and discretion.

Track delegated actions across teams, chase progress, and provide clear status updates.

Lead small projects end-to-end with minimal handholding (timelines, stakeholders, deliverables).

AI, Systems & Operations

Use AI tools (e.g. Microsoft Copilot, ChatGPT, automation platforms) to:

Conduct research and distil insights into concise briefing notes.

Draft communications, presentations, reports, and internal documentation.

Build and maintain efficient workflows and digital filing systems (SharePoint/OneDrive with structured metadata).

Create and maintain templates, dashboards, trackers, and operational documents.

Continuously identify opportunities to improve efficiency, automate tasks, and introduce forward-thinking solutions.

HR & Office Management – India Office

Support HR and office operations for the India team, including:

Assisting with recruitment coordination (job postings, CV screening, interview scheduling, candidate communication).

Supporting onboarding and offboarding processes.

Acting as a coordination point for office administration and basic people operations.

Maintain clear documentation, trackers, and processes to support a growing remote and in-office team.

Liaise between directors and the India office to ensure smooth communication and execution.

Communications & Brand Support

Support social media research and execution (LinkedIn, Instagram, etc.).

Assist with light content coordination, research, and scheduling where required.

Requirements

3+ years’ experience as a PA/EA supporting senior or executive leadership.

Excellent written and verbal English; confident drafting polished emails, documents, decks, and communicating with stakeholders globally.

Strong tech-forward mindset:

Proficient in Microsoft 365, Microsoft Copilot, SharePoint/OneDrive (including metadata structuring).

Comfortable with inbox/calendar automation and digital productivity tools.

Demonstrated use of AI tools to enhance research, workflows, or communications.

Highly organised, able to juggle multiple priorities with rigorous follow-through.

Experience supporting research and execution, not just administration.

Discreet, trustworthy, and comfortable working independently while keeping directors fully informed.

Curious, hungry to learn, and motivated to grow beyond a traditional EA remit.

Why Join Us

Work directly with senior directors shaping international ventures.

Long-term role with scope to grow into operations, systems, and innovation leadership.

Be part of a respected company with over 20 years of global success in luxury design and construction.

A rare opportunity to embed AI, automation, and intelligent systems at the heart of executive leadership.

This position is support remotely for UK London Team and In Delhi with the Delhi office. Need to be based  in Delhi, India.