Executive Assistant to VP of Engineering (Contractor)

About Mistral

At Mistral AI, we believe in the power of AI to simplify tasks, save time, and enhance learning and creativity. Our technology is designed to integrate seamlessly into daily working life.

We democratize AI through high-performance, optimized, open-source and cutting-edge models, products and solutions. Our comprehensive AI platform is designed to meet enterprise needs, whether on-premises or in cloud environments. Our offerings include le Chat, the AI assistant for life and work.

We are a dynamic, collaborative team passionate about AI and its potential to transform society.
Our diverse workforce thrives in competitive environments and is committed to driving innovation. Our teams are distributed between France, USA, UK, Germany and Singapore. We are creative, low-ego and team-spirited.

Join us to be part of a pioneering company shaping the future of AI. Together, we can make a meaningful impact. See more about our culture on https://mistral.ai/careers.

Mistral AI are hiring experts in the role of pre-training and fine-tuning large language models.

Role Summary

We are seeking a highly motivated, organized, and experienced Executive Assistant to support our VP of Engineering in a fast-paced scaleup environment. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to handle a wide variety of tasks with professionalism, rigor, and confidentiality.

Key Responsibilities

• Calendar & Schedule Management:
Manage the VP of Engineering’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Correspondence & Communication:
Handle all incoming and outgoing correspondence, including emails, letters, and phone calls.
• Document & Presentation Management:
Prepare and manage documents, presentations, reports, and agendas for meetings.
• Meeting & Event Coordination:
Coordinate and liaise with staff, clients, and suppliers to organize meetings and events.
• Office Systems & Confidentiality:
Manage and maintain office systems, including filing systems and databases.
Handle confidential matters with discretion.
• Travel Coordination:
Plan and coordinate both domestic and international travel arrangements.
• Stakeholder Liaison:
Act as a point of contact among executives, employees, clients, and external partners.
• Project Collaboration:
Run projects in collaboration with our office manager (e.g., employee events).

Who You Are

• Proven experience as an Executive Assistant or similar role supporting C-level executives (C-suite; Partners in consulting firms) in fast-paced environments. Experience supporting Tech Leadership is a strong plus.
• Excellent verbal and written communication skills: Fluent in French and English.
• Strong organizational skills with the ability to multitask and manage competing priorities.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint) and Google Suite.
• Ability to maintain a high level of confidentiality and discretion.
• Strong problem-solving skills and the ability to think proactively.
• Positive mindset and solution-oriented approach.
• Flexibility to work in a fast-paced, ever-changing startup environment.