Executive Assistant (ClickUp, Automation & AI)

Activate Talent

Philippines Remote permanent

Posted: March 4, 2026

Quick Summary

The Executive Assistant is responsible for providing administrative support to the Copenhagen office, including managing calendars, coordinating travel, and maintaining accurate records. The ideal candidate will have excellent communication and organizational skills, as well as experience working in a fast-paced office environment. The successful candidate will be able to work independently and as part of a team to ensure seamless day-to-day operations.

Job Description

About the Company

We’re partnering with a rapidly growing Danish design brand headquartered in Copenhagen that is redefining modern furniture for everyday living. Known for timeless, functional pieces like the viral TEDDY sofa, the company combines Scandinavian design principles with high-quality craftsmanship and a digital-first approach to reach customers across Europe and beyond. With a strong focus on e-commerce, social channels, and community engagement, this brand is building more than furniture — it’s shaping the way people live in their homes. e-commerce, social channels, and community e

About the Role

We’re hiring a highly organized, tech-forward Executive Assistant to support a fast-moving CEO based in Copenhagen.

This is not a traditional administrative EA position.

You will act as both an operational right-hand and a automations projects — bringing clarity to workflows, optimizing ClickUp, and implementing automation and AI tools that create real leverage across the business.

This is the CEO’s first EA hire, which means you’ll play a foundational role in shaping how systems, communication, and execution flow inside the company. Flexibility, ownership, and adaptability are essential.

Key Responsibilities

Executive Support

• Manage calendar, scheduling, inbox prioritization, and follow-ups
• Structure meetings with clear agendas, notes, and action tracking
• Proactively remove bottlenecks and operational friction
• Coordinate communication across internal and external stakeholders

ClickUp & Systems Management

• Own and optimize the ClickUp workspace structure
• Build and maintain workflows, dashboards, automations, and SOPs
• Ensure tasks, deadlines, and priorities are clearly organized
• Improve operational visibility and team alignment

Automation & AI

• Identify repetitive processes and implement automation solutions
• Integrate AI tools (e.g., ChatGPT, Claude) to increase productivity
• Explore and assist with OpenClaw setup (curiosity required; experience is a plus)
• Continuously recommend improvements to systems and workflows

Operational Optimization

• Design lightweight systems that scale execution
• Document processes and create repeatable frameworks
• Translate ideas into structured action plans

Requirements:
Ideal Candidate Profile

You are:

• Highly organized and systems-oriented
• Strong in ClickUp (or similar project management tools)
• Comfortable building automations using tools like Zapier or Make
• AI-native — you actively use AI to enhance productivity
• Proactive, solution-driven, and comfortable working independently
• Detail-oriented but capable of thinking strategically
• Based in a time zone with strong overlap with CET

Bonus Points

• Experience supporting founders or CEOs
• Experience with OpenClaw or willingness to learn quickly
• Strong technical curiosity and process-building mindset

What Success Looks Like

• The CEO operates with clarity and focus
• ClickUp is structured, clean, and optimized
• Repetitive tasks are automated
• Communication flows smoothly across the company
• Systems continuously improve over time

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