Business Assistant - German speaking ( REF5199N)

As Hungary’s most attractive employer in 2025 (according to Randstad’s representative survey), Deutsche Telekom IT Solutions is a subsidiary of the Deutsche Telekom Group. The company provides a wide portfolio of IT and telecommunications services with more than 5300 employees. We have hundreds of large customers, corporations in Germany and in other European countries. DT-ITS recieved the Best in Educational Cooperation award from HIPA in 2019, acknowledged as the the Most Ethical Multinational Company in 2019. The company continuously develops its four sites in Budapest, Debrecen, Pécs and Szeged and is looking for skilled IT professionals to join its team.

Responsibilities

• Provide comprehensive business support and executive assistance, including general, confidential, and extensive administrative tasks in both German and English
• Maintain and manage the executive calendar, including scheduling, prioritization, and monitoring of deadlines
• Scan, pre‑sort, and prioritize incoming emails; respond to administrative inquiries or forward them to the appropriate person
• Organize and coordinate international appointments, deadlines, and meetings — including with customers
• Prepare meetings by collecting required input, documents, and background information
• Take minutes, prepare reports, track action items, and follow up on open tasks
• Create professional slide decks and documents in both English and German
• Manage the reservation of meeting rooms (site‑specific bookings)
• Coordinate business travel, including planning, booking, and processing travel expense claims
• Handle internal and external correspondence in a professional and timely manner
• Support with special orders (e.g., devices, mobile phones, licenses), approvals, inventory management, certificates, and building access — partly in cooperation with central functions
• Create CCMs (customer visit reports)
• Advise leadership on organizational and administrative matters
• Ensure smooth office organization and handle general administrative duties
• Maintain a proactive, service-oriented approach to supporting leadership and team activities

Qualifications

• Several years of relevant professional experience, preferably in a multinational environment
• Fluent German skills (C1) and very good English skills (minimum B2; fluency preferred)
• Professional proficiency in Microsoft 365 (Excel, PowerPoint, Outlook, and other administrative tools)
• Strong organizational, coordination, and communication skills (both verbal and written)
• Helpful, supportive, and friendly attitude with strong customer‑service orientation
• Flexible, solution-oriented thinker with a “can‑do” mentality
• Discreet and professional handling of confidential information
• Fast, efficient, and accurate working style
• Confident appearance and strong interpersonal skills
• Experience in multinational settings is an advantage

* Please be informed that our remote working possibility is only available within Hungary due to European taxation regulation.