Business Administration Modern Apprenticeship
Confidential
Posted: March 12, 2026
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Quick Summary
Create and submit purchase requisitions in accordance with company policies and procedures, obtaining approvals and working with internal departments to confirm purchasing requirements, track POs, and ensure timely delivery of goods and services, maintaining accurate and organized records.
Required Skills
Job Description
Key Responsibilities
Purchasing (PR & PO Management)
Create and submit purchase requisitions (PRs) in accordance with company policies and procedures
Obtain and verify appropriate approvals prior to processing
Raise Purchase Orders (POs) accurately and in a timely manner
Ensure POs reflect correct pricing, quantities, and terms
Liaise with internal departments to confirm purchasing requirements
Communicate with suppliers regarding orders, delivery timelines, and queries
Track outstanding POs and follow up to ensure timely delivery of goods and services
Maintain accurate and organized purchasing records and documentation
Accounts Receivable (AR)
Prepare and submit customer invoices accurately and in a timely manner
Ensure invoices are supported by required documentation (POs, contracts, timesheets, etc.)
Monitor customer accounts to ensure timely payment
Perform credit control activities, including following up on outstanding balances
Communicate with customers regarding invoice queries and payment status
Reconcile customer accounts and resolve discrepancies
Maintain accurate AR records and aging reports
Assist with month-end AR reporting and account reconciliations
Record bank entries related to client payments accurately and promptly
Reception & Office Support (Occasional)
Answer and direct incoming phone calls professionally
Welcome and assist visitors
Manage incoming and outgoing mail and deliveries
Provide general administrative support, including filing, data entry, and document preparation
Qualifications
Proficient in Microsoft Office (particularly Excel and Outlook)
Strong attention to detail and organizational skills
Excellent communication and customer service skills
Skills & Competencies
Strong organizational and time-management skills
High level of numerical accuracy and attention to detail
Ability to manage multiple priorities and meet deadlines
Confident communication skills for internal and external coordination
Problem-solving and reconciliation abilities
Professional and courteous demeanor
Ability to work independently and as part of a team