Administrative Support Coordinator

The role is a salaried position and will report directly to the Director of Operations and work closely with the foundation staff to advance the work and focus of the foundation

Responsibilities:

Create a warm and welcoming environment of respect and positive communication

Manage and maintain suite, office supplies, and breakroom

Support appointment making, scheduling, travel arrangements, and coordination of meeting materials preparation

Prepare and organize travel files for partner trips, conferences and team meetings

Support with Partner Meetings and events as needed

Maintain and organize files for the Board Meetings and keep the Board Book updated

Maintain and implement Critical Task Lists for PTE & LASC and field inquiries for PTE and LASC

Assist the team with requests as needed to support the foundation’s work.

Perform receptionist duties answering phone calls and greeting guest to suite

Manage all professional organizations and memberships

Distribute the mail and make trips to the post office, Fed Ex, UPS as needed

Coordinate with 3rd party tech support to address issues as needed

Support 3rd party vendor through preparation of Accounts Payable for PTE and LASC

Prepare excel spreadsheets for weekly AP, and credit cards

Process staff and Board Member Expense reports and stipends

Arrange catering and/or meeting refreshments as required

Additional Expectations:

Candidate will reside in St. Louis, MO region and work out of the Chesterfield, MO office

The LASC team members work together predominantly from our office

Understands the role of LASC and philanthropic organizations as a supportive and long-term relationship with its Partners

Assist the President and Executive Director of the foundation as requested and perform additional duties as necessary

Qualifications:

3-5 years professional administrative experience is required

Proficient in all Microsoft Office applications: Excel, Word, Outlook, PowerPoint, Teams

Highly organized, excellent attention to detail, and professional skills are required

Excellent time management skills with proven ability to meet deadlines

Strong desire and ability to learn

Enjoys networking and identifying solutions in response to challenges

Associate or bachelor’s degree will be a plus, but not required

Personal Characteristics

Compassion for serving the poor coupled with a commitment to support their potential

Self-motivated and works well independently

Able to assist creating a team environment

Ability to prioritize tasks and stay organized

Demonstrated strong and effective communication skills: written, oral and interpersonal

Demonstrates a strong professional work ethic, problem solving abilities, and flexibility; adaptive to change

Prior experience working at a high level of confidentiality is preferred

Ability to manage and succeed in providing support to multiple requests and projects simultaneously

Values playing a key role in the development of the organization to its full potential

Wage and Benefits

$50,000- $65,000 dependent upon earnings history, skills, and qualifications

Paid vacation and holidays, health insurance, and retirement plan benefits are provided

Light a Single Candle Foundation was founded in 2002 and its focus is sustainable poverty recovery,  food security, income development and sustainable community transformation.  About 100 projects were funded through our community partners in both 2023 and 2024.  Internationally we work in El Salvador, Haiti, Honduras, Guatemala, Nicaragua, the Dominican Republic, and Jamaica.  In the USA we serve in St. Louis MO. Our key to success is working through and with our Partners.  In addition to our Founder/President and his spouse who take an active role in the leadership of the organization, this new role will be our 11th employee.  The work of the foundation continues to evolve as we learn, with increased focus on a more comprehensive and sustainable poverty recovery community development model. www.lightasinglecandle.org