Workshop Administrator

SGS is the world’s leading Testing, Inspection and Certification company. We operate a network of over 2,500 laboratories and business facilities across 115 countries, supported by a team of 99,500 dedicated professionals. With over 145 years of service excellence, we combine the precision and accuracy that define Swiss companies to help organizations achieve the highest standards of quality, compliance, and sustainability.

PRIMARY RESPONSIBILITIES

Perform business administrative duties to provide assistance to Industrial management.

SPECIFIC RESPONSIBILITIES

General

• Ensure adherence to Standard Operating procedures
• Ensure adherence to company Code of Ethics
• Ensure all duties are performed in accordance with accepted service delivery standards.
• Maintain quality, efficiency and confidentiality of service.
• Liaise with and assist Workshop and Business Manager of the Industrial Business units.
• Perform any other reasonable tasks as assigned by direct line manager
• Adhere to all quality and safety requirements of the SGS management system.
• Perform any other reasonable tasks as assigned by direct line manager
• Performing workshop reception duties as and when required
• Familiarize self with all the items

Administration

• Receiving and processing requisitions from site in a timely manner
• Business Procurement Administration
• Sourcing quotations from suppliers as and when required
• Process Purchase Requests
• Receiving services/goods from suppliers
• Booking assets in and out
• Preparation of invoices to sites of all assets.
• Order follow up
• Supplier performance feedback
• Establish and maintain an effective communication channel between sites and workshop supervisor.
• Apply Procurement policies and procedure
• Petty Cash to be done in line with SGS procedures and submitted timeously.
• Adhoc administration duties required by the line manager.
• Stock take
• Filing and maintenance of filing system.
• Assigning asset identification numbers/tags to assets and attach to assets as and when required.
• Operate and maintain the asset management program.

SPECIFIC AUTHORITIES

• Cease the use of any equipment that may be deemed to constitute a safety hazard or entry to hazardous environments without the necessary knowledge and protection and take action to address the hazard.
• Cease to carry on with work that may affect the quality (integrity) of services and take action to address the issue.
• Initiate a formal improvement request when a deviation of the system occurs, possible improvements are identified or when nonconformity is identified.

PROFILE

• Grade 12
• Language: Proficiency in English and Afrikaans (Read, write, speak)
• Computer literacy in Word, Excel, Outlook

REQUIRED SKILLS

• Administration experience will be Advantageous
• Attention to detail
• To operate pro-actively and independantly
• Good interpersonal skills towards colleagues, customers and suppliers.

All your information will be kept confidential according to EEO guidelines.