Workplace Operations Specialist

About Codeway:

We build and publish mobile apps that reach millions fast.

We’ve built category-leading apps time and time again — a track record proven by hits like Cleanup (#1 iPhone storage cleaner worldwide), Retake AI (#1 AI face editing app in the US), and Learna AI (the top AI language learning app globally), alongside 50+ other apps across productivity, edtech, wellness, and entertainment — all shaping the future of consumer mobile.

Since launching in 2020 with a small team in Istanbul, we’ve grown into a 300+ person global team. With over 400 million downloads and a worldwide footprint, we’re already one of the fastest-growing consumer tech companies in Europe — and Barcelona is our next big chapter.

Rooted in Istanbul, growing in Barcelona: We’re building the people, the systems, and the culture that will drive Codeway’s next phase of scale. Join us on one of the most exciting growth journeys the Barcelona tech scene will ever witness.

About the Role:

At Codeway, our workplace is more than an office, it’s an environment designed to support focus, creativity, and high performance. As a Workplace Operations Specialist, you will help ensure our Barcelona hub runs smoothly, efficiently, and at a high standard every day. This role combines operational excellence, vendor coordination, and employee support. You will contribute to maintaining a well-functioning workplace while continuously improving processes, service quality, and overall employee experience.

What you'll do:

Workplace Operations & Environment:
◦ Oversee day-to-day office operations, including maintenance, cleaning, food & beverage, waste management.
◦ Conduct regular walkthroughs to proactively identify issues and maintain high workplace standards.
◦ Coordinate repairs and maintenance requests, ensuring timely resolution with minimal disruption.
◦ Manage office supplies and equipment, maintaining appropriate stock levels and functionality.

Vendor & Service Management:
◦ Coordinate with external vendors and service providers to ensure quality, reliability, and cost-efficiency.
◦ Monitor vendor performance and response times.
◦ Obtain and compare quotes, support procurement processes, and track purchase orders.
◦ Maintain contract documentation and renewal timelines.

Administration & Budget Support:
◦ Process invoices and track purchase orders and workplace-related expenses.
◦ Maintain accurate operational cost records and support budget monitoring.
◦ Contribute to cost-efficiency initiatives by identifying process improvements and optimization opportunities.

Stakeholder Support & Communication:
◦ Act as a primary point of contact for workplace-related requests from employees and vendors.
◦ Manage internal communications related to workplace updates or operational changes.
◦ Support the logistics and coordination of internal events and workplace projects.
◦ Handle requests through collaboration and ticketing systems, ensuring visibility and responsiveness.

Continuous Improvement & Reporting:
◦ Track operational metrics such as ticket resolution time and vendor performance.
◦ Identify recurring issues and propose structured improvements.
◦ Contribute ideas that elevate the employee workplace experience while maintaining operational discipline.

What you bring:

◦ 2–4 years of experience in workplace operations, facilities coordination or office management.
◦ Strong organizational skills with the ability to manage multiple priorities effectively.
◦ Experience coordinating vendors and external service providers.
◦ Familiarity with administrative processes such as invoicing, procurement, and budget tracking.
◦ Basic understanding of workplace health and safety standards.
◦ Comfort using collaboration and ticketing tools (e.g., Slack, Google Workspace, Notion, Zendesk or similar systems).
◦ Strong communication skills in English.
◦ A proactive, hands-on mindset with attention to detail.
◦ Ability to work independently while collaborating cross-functionally.

What We Offer:

◦ High-caliber, international team building category-defining products.
◦ Full-time contract with competitive salary
◦ Private health insurance, a generous meal card, and relocation support if you’re moving to Barcelona
◦ Annual learning & development budget for courses, tools, or events.
◦ Wellness perks, including sports budget and psychological consultations.
◦ Free access to Codeway’s suite of apps and a top-notch office in the heart of the city.