Workplace Operations Leader / Administration

Who are we?

We are IKEA - Supply Areas (SA) and the home for all Supply Business units. We have seven different Supply Areas around the world with more than twenty different sites. Our responsibility is to lead with IKEA Culture & Values, secure compliance and empower an entrepreneurial spirit among all IKEA business functions. 

What do we expect from you?

• Secure execution of below areas according to the global IKEA Supply Workplace Operations frameworks in order to provide an inspiring, inclusive and safe office environment for all the co-workers located in the site.• Compliant office and administration operations.
• Operational Safety & Security. 
• Operational supplier management (Vendor and contract management).
• Workplace maintenance and Workplace development.
• IT support on site. 
• Be the contact person for Inter IKEA Group Travel Manager and secure local communication regarding travel. Follow up the KPI:s in the reporting tool to secure compliance.
• Coordinate events in the workplace. 

       • Establish and secure the administration financial budget and cost, continuously using resources in an optimal way.

• Manage relations with external authorities in cooperation with other IKEA units, securing legal compliance for workplace operations.
• Continuously work with improvements and actively participate in Workplace Operations Matrix
• Ensure conformity with policies, routines, compliance and legal requirements

What are we looking for?

• Previous experience and track record in achieving results in an Office administration role
• Knowledge about Local safety & security requirements
• Good negotiation skills  
• Understanding the principles of accounting, the budgeting and forecasting routines.
• Communicate in a clear way and build strong relationships
• Prioritize and perform multiple tasks on an operational and tactical level with great attention to details
• IT/Digital skills to support local co-workers
• Very good level of written and spoken English

And if you have the capabilities to…

• acquire knowledge of Inter IKEAs internal policies, routines, processes
• prove high motivation in securing excellence in operations and compliance
• work in a structured and organized way
• be interested in working with people and across functions 
• live and share the IKEA Values

Then we would like to hear from you.

 

Sounds interesting?

If you are also passionate about home furnishing and if you want to be part of creating a better everyday life to the many people, this could be the right challenge for you. We are looking forward to getting to know you soon!

If you have any questions about the recruitment process, you are welcome to contact Madalina Mititelu, People & Culture, at +40754215857.

Please submit your CV in English by 14th of March 2026. We are reviewing applications as they come through, so don’t wait to apply!