Workplace Operations Coordinator

Wise is a global technology company, building the best way to move and manage the world’s money.

Min fees. Max ease. Full speed.

Whether people and businesses are sending money to another country, spending abroad, or making and receiving international payments, Wise is on a mission to make their lives easier and save them money.

As part of our team, you will be helping us create an entirely new network for the world's money.

For everyone, everywhere.

More about our mission and what we offer.

We are seeking a highly organised and proactive Workplace Operations Coordinator to join our team in Singapore. This role is essential in ensuring the smooth and efficient day-to-day operations of our workplace, contributing to a productive and comfortable environment for all employees. The ideal candidate will be detail-oriented, possess strong problem-solving skills, and have a commitment to operational excellence.

Key Responsibilities:

• Operational Support:

• Oversee daily workplace operations, including facilities management, vendor coordination, and inventory management of office supplies.

• Ensure all office equipment is in good working order and coordinate repairs or replacements as needed.

• Manage access control systems and ensure a secure working environment.

• Facilities Management:

• Liaise with building management and external service providers for maintenance, cleaning, and security services.

• Conduct regular inspections of the workplace to identify and address any operational issues or areas for improvement.

• Coordinate office moves, reconfigurations, and space planning to optimise efficiency.

• Administrative Coordination:

• Manage administrative tasks such as expense reporting, invoice processing, and record keeping related to workplace operations.

• Assist with budget tracking for operational expenses

• Support new employee onboarding by ensuring their workspace and necessary resources are prepared.

• Health and Safety:

• Ensure compliance with health and safety regulations and implement best practices to maintain a safe workplace.

• Coordinate emergency procedures and drills, and act as a point of contact for health and safety matters.

• At least 2-3 years of experience in workplace operations or facilities management, preferably within a corporate environment.
• Strong understanding on facilities management, especially with experience in M&E.

• Strong organisational and multitasking abilities, with exceptional attention to detail.

• Excellent communication (written and verbal) and interpersonal skills.

• Ability to work independently and collaboratively in a fast-paced environment.

• Proficiency in Google Workspace (Docs, Sheets, Slides) or similar productivity tools.

• Knowledge of local regulations and service providers in Singapore is a plus.

For everyone, everywhere. We're people building money without borders  — without judgement or prejudice, too. We believe teams are strongest when they are diverse, equitable and inclusive.

We're proud to have a truly international team, and we celebrate our differences.

Inclusive teams help us live our values and make sure every Wiser feels respected, empowered to contribute towards our mission and able to progress in their careers.

If you want to find out more about what it's like to work at Wise visit Wise.Jobs.

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