Workplace Operations Assistant

About Woven by Toyota
Woven by Toyota is enabling Toyota’s once-in-a-century transformation into a mobility company. Inspired by a legacy of innovating for the benefit of others, our mission is to challenge the current state of mobility through human-centric innovation — expanding what “mobility” means and how it serves society.

Our work centers on four pillars: AD/ADAS, our autonomous driving and advanced driver assist technologies; Arene, our software development platform for software-defined vehicles; Woven City, a test course for mobility; and Cloud & AI, the digital infrastructure powering our collaborative foundation. Business-critical functions empower these teams to execute, and together, we’re working toward one bold goal: a world with zero accidents and enhanced well-being for all.

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This role is for the employment of person with disability.

TEAM
The Workplace Operations team offers the working environment and services that provide a concept of agile to meet our company's objectives; we strive to create a platform where our company and employees can grow and thrive together. To support the hybrid work approach in our company effectively, the Workplace Operations team takes an assessment between the office usages and the business requirements as a trusted professional advisor from a real estate and facilities perspective.

WHO ARE WE LOOKING FOR:
• Person who can work with responsibility and has a proactive and ownership mindset
• Can contribute to reducing high volume of daily work, especially during the busy period at the end of the month and the beginning of the month
• Can work together as part of a team
• Is comfortable working in a diverse, international environment

RESPONSIBILITIES::
• Accounting work using database management system (mainly equipment ordering and payment processing)
• Data entry using spreadsheet software
• Create documentation using Google Workplace (Google Docs, Google Slides, etc.)
• Check inventory and replenish supplies

MINIMUM QUALIFICATIONS::
• To be eligible to apply for this position, you are required to have PWD (Person with disability) handbook from Japanese government
• Fluent in Japanese language
• 3 or more years of work experience
• Basic computer skills (i.e. Microsoft Office)
• Solid communication skills
• Experience working as part of a team

NICE TO HAVES::
• Basic skills of reading and writing in English
• Intermediate level of Microsoft Office
• Experience with other databases and admin tools (i.e. Google Workspace, etc.)
• Bachelor or Diploma degree

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Important Points
・All interviews will be arranged via Google Meet, unless otherwise stated.
・The same job descriptions are available in both English and Japanese; therefore, we kindly ask that you apply to only one version.
・We kindly request that you submit your resume in English, if possible. However, Japanese resumes are also acceptable. Please note that, depending on the English proficiency requirements of the role, we may request an English version of your resume later in the process.

WHAT WE OFFER
・Competitive Salary - Based on experience
・Work Hours - Flexible working time
・Paid Holiday - 20 days per year (prorated)
・Sick Leave - 6 days per year (prorated)
・Holiday - Sat & Sun, Japanese National Holidays, and other days defined by our company
・Japanese Social Insurance - Health Insurance, Pension, Workers’ Comp, and Unemployment Insurance, Long-term care insurance
・Housing Allowance
・Retirement Benefits
・Rental Cars Support
・In-house Training Program (software study/language study)

Our Commitment
・We are an equal opportunity employer and value diversity.
・Any information we receive from you will be used only in the hiring and onboarding process. Please see our privacy notice for more details.