Workplace Guest Experience Coordinator

Pay: $25/hr
The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary based on applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Benefit Information:
ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM Team Member
Benefits | Staff & Management

Responsibilities:
• Reception
• Coverage of Reception duties, as needed
• Copying, scanning, shipping, and scheduling meetings
• Updating floor plans, as needed
• Event Coordination
• Coordinate needed event staff (janitorial, security, valet, engineering, etc.) and create work schedules for events
• Coordinate load-in and setup of external vendors; facilitate the collection of vendor documentation (certificates of insurance, permits, etc.)
• Assist with event set-ups, including space preparation (moving furniture, placing event/restroom signage, stanchions, etc.)
• Assist with set-up/break-down of courtyard furniture (cushions, covers, etc.)
• Generate, process, and track estimates and invoices for internal/external events
• Upkeep of event storage room and contents
• Update and maintain Screenings & Events calendar
• Maintain visitor security procedures including signing in/out and issuing of visitor passes
• Safety and Emergency Response
• First Aid Attendant and Fire Warden (Training to be provided)
• Initiate response procedures in the event of an emergency
• Assist with evacuation procedures, in the event of an emergency
• Facilities Support
• Escort contractors, as needed
• Order food/beverages as requested for meetings
• Order groceries and supplies, as needed
• Refill snack dispensers
• Coverage of reception duties, as needed
• Assist with the coding of invoices for general office and facilities
• Interface with vendors as needed/requested to resolve billing inquiries and discrepancies
• Assist with creating, tracking and resolving work orders
• Update and maintain bulletin boards in common spaces
• Maintain office supply cabinets and areas; order supplies as needed and/or requested by the office staff
• Maintain copier areas and order supplies as needed. Contact vendors as needed for copier repairs/maintenance
• Maintain a working inventory of conference room furniture and supplies for meetings and events; conduct regular inspections to maintain functionality and aesthetic integrity of conference facilities and equipment
• Assist with conference room set-ups for meetings and luncheons
• Assist with day to day tasks of coordinating facility maintenance and operations
• Workspace set-up for new-hires/visitors
• Workspace clean-up for departures (employees/visitors)
• Any and all other duties as assigned

Qualifications:
• QUALIFICATIONS:
• Must be proficient in Microsoft Office (Excel, Word, Outlook)
• Must have clear and professional communication skills
• Must be able to multi-task and balance many different projects at one time
• Must be able to stay organized in a fast-paced environment
• Must have a hands-on approach to all work and projects
• Must be able to work well with all teams
• Must be able to problem-solve throughout complex projects
• 2-3 years of experience working in a Facilities/Maintenance environment
• Experience in a Studio/Production environment preferred