Workplace Experience Manager

About Handshake

Handshake is the career network for the AI economy. 20 million knowledge workers, 1,600 educational institutions, 1 million employers (including 100% of the Fortune 50), and every foundational AI lab trust Handshake to power career discovery, hiring, and upskilling, from freelance AI training gigs to first internships to full-time careers and beyond. This unique value is leading to unparalleled growth; in 2025, we tripled our ARR at scale.

Why join Handshake now:

• Shape how every career evolves in the AI economy, at global scale, with impact your friends, family and peers can see and feel

• Work hand-in-hand with world-class AI labs, Fortune 500 partners and the world’s top educational institutions

• Join a team with leadership from Scale AI, Meta, xAI, Notion, Coinbase, and Palantir, among others

• Build a massive, fast-growing business with billions in revenue

About the Role

As the Workplace Experience Manager, you will own the day to day operations and in office experiences of our San Francisco HQ. You will serve as a primary point of contact for facilities, vendors, and employees, ensuring the office runs smoothly while also delivering thoughtful, inclusive events and experiences that support culture, connection, and productivity.

This role blends workplace operations, employee experience, and event execution and is ideal for someone who enjoys both operational excellence and creating welcoming, well run office moments. This is an on site role requiring availability Monday through Friday during business hours.

Responsibilities

• Own the day to day operations of the San Francisco HQ, including facilities issues, repairs, maintenance, access control, and vendor coordination
• Lead planning and execution of in office events and experiences, including recurring programs, team gatherings, and culture moments
• Manage the daily food and beverage program, including vendors, menus, inventory, and service quality
• Coordinate and manage vendors across cleaning, maintenance, food service, office supplies, and event support, ensuring strong relationships and consistent quality
• Track, triage, and resolve workplace requests and ServiceNow tickets with timely follow up and clear communication
• Maintain accurate documentation and records for workplace operations, events, and vendor services
• Manage seating assignments and occupancy reporting, supporting efficient space usage and hot desking processes
• Oversee mail and package distribution, including receiving, sorting, and outbound shipping
• Coordinate onboarding logistics, new hire welcomes, team meetings, and in office moments to ensure a positive first day and ongoing employee experience
• Support budget tracking for workplace operations and events, including vendor invoicing and cost management
• Continuously identify opportunities to improve the in office experience while maintaining operational consistency and safety

Desired Capabilities

• Bachelor’s degree and 5 or more years of experience in workplace operations, office management, employee experience, or event execution
• Proven experience planning and executing in office events and experiences as part of core responsibilities
• Proficiency in Google Workspace and familiarity with tools such as ServiceNow, Slack, Canva, Notion, and Workday
• Strong communication, organization, and collaboration skills with high attention to detail
• Experience managing vendors, contracts, and budgets
• Ability to lift up to 50 lbs as needed
• Self starter with strong problem solving skills and a positive, can do attitude

We Offer

Handshake delivers benefits that help you feel supported—and thrive at work and in life. The below benefits are for full-time US employees.

🎯 Ownership: Equity in a fast-growing company

💰 Financial Wellness: 401(k) match, competitive compensation, financial coaching

🍼 Family Support: Paid parental leave, fertility benefits, parental coaching

💝 Wellbeing: Medical, dental, and vision, mental health support, $500 wellness stipend

📚 Growth: $2,000 learning stipend, ongoing development

💻 Remote & Office: Internet, commuting, and free lunch/gym in our SF office

🏝 Time Off: Flexible PTO, 15 holidays + 2 flex days

🤝 Connection: Team outings & referral bonuses

Explore our mission, values, and comprehensive US benefits at joinhandshake.com/careers.