Workplace Experience Coordinator

Workplace Experience Coordinator

Location: Palo Alto, Ca

About 1X
We build humanoid robots that work alongside people to solve labor shortages and create abundance.

Role Overview:

As the Workplace Coordinator in Palo Alto, you will run day-to-day office operations and serve as the primary point of contact for the site. This role owns the front desk experience, office logistics, and operational support for Facilities, Security, and EHS functions.

You will be responsible for keeping the office organized, functional, and compliant, ensuring a safe and efficient workplace that enables engineering and operations teams to stay focused on execution

Key Responsibilities:

Front Desk & Workplace Experience

• Greet visitors and employees warmly and professionally.

• Manage the front desk, visitor check-ins, and guest badges.

• Maintain a clean and welcoming reception area.

• Coordinate office services such as catering, cleaning, and supplies (including kitchen stocking and swag inventory).

• Assist in planning simple workplace events and activities (e.g., happy hours, team lunches).

• Help prepare meeting rooms and workstations for new hires and guests to ensure a smooth onboarding experience.

Security, Access & Logistics

• Support basic office access tasks like badge activation and deactivation.

• Manage Deliveries: Oversee shipping and receiving, including sorting mail and assisting with package deliveries for engineering and operations teams.

• Security Protocols: Ensure strict adherence to physical security policies at entry points and act as the primary point of contact for security questions.

EHS & Facilities Support

• Work with teams like IT, HR, and Facilities to support day-to-day needs.

• EHS Operations: Support the EHS team by maintaining safety logs, conducting daily/weekly safety walkthroughs, and ensuring fire extinguishers and first aid kits are compliant.

• Emergency Preparedness: Assist in organizing fire drills and act as a Fire Warden or Safety Captain for the front office area.

• Facilities Triage: Act as the first line of defense for facility issues (e.g., lighting, HVAC, furniture repairs), submitting work orders and coordinating with vendors as needed.