Workplace Experience Coordinator, India (Contract)

About Handshake AI

Handshake is building the career network for the AI economy. Our three-sided marketplace connects 18 million students and alumni, 1,500+ academic institutions across the U.S. and Europe, and 1 million employers to power how the next generation explores careers, builds skills, and gets hired.

Handshake AI is a human data labeling business that leverages the scale of the largest early career network. We work directly with the world’s leading AI research labs to build a new generation of human data products. From PhDs in physics to undergrads fluent in LLMs, Handshake AI is the trusted partner for domain-specific data and evaluation at scale.

This is a unique opportunity to join a fast-growing team shaping the future of AI through better data, better tools, and better systems—for experts, by experts.

Now’s a great time to join Handshake. Here’s why:

• Leading the AI Career Revolution: Be part of the team redefining work in the AI economy for millions worldwide.

• Proven Market Demand: Deep employer partnerships across Fortune 500s and the world’s leading AI research labs.

• World-Class Team: Leadership from Scale AI, Meta, xAI, Notion, Coinbase, and Palantir, just to name a few.

• Capitalized & Scaling: $3.5B valuation from top investors including Kleiner Perkins, True Ventures, Notable Capital, and more.

About the Role

We’re looking for a highly organized, detail-oriented, and people-focused Workplace Experience Coordinator to support our growing Bangalore office. This role is central to creating a smooth, welcoming, and well-run in-office experience for both employees and visitors.

You’ll be responsible for managing daily office operations, ensuring the space is well-stocked and functional, and creating a positive environment where employees feel supported and comfortable. From coordinating meals and managing supplies to welcoming guests and onboarding new hires, you’ll play a key role in how our workplace functions day to day.

You’ll also help foster team culture by organizing low-cost, high-impact bonding activities that bring people together without requiring large budgets.

This is a contract, in-office role that requires five days a week onsite.

• Manage the office snack and refreshment budget, place orders, oversee stationery and supply inventory, and ensure the office is clean, organized, and well-stocked

• Plan weekly lunch and dinner meals, coordinating food orders and ensuring smooth delivery and setup

• Generate guest passes, greet visitors upon arrival, and provide helpful information about the office and surrounding area to ensure a positive, professional onsite experience

• Welcome new employees with office tours, introduce them to key areas, amenities, and the local neighborhood, and help them feel settled and supported from day one

• Help plan and execute low-cost, monthly team bonding activities that strengthen team connection and morale

• Serve as a generalist for workplace experience needs across the team, providing ad-hoc support for office-related requests as they arise

• Optional but a big plus: Support flight and accommodation bookings for employees traveling between the India and US offices

Desired Capabilities

• Prior experience in office operations, workplace experience, administration, hospitality, or a similar role

• Strong organizational skills with excellent attention to detail

• Comfortable working in a fast-paced, in-person environment

• Friendly, professional, and service-oriented mindset

• Able to manage multiple tasks and priorities at once

• Reliable and proactive with a problem-solving approach

Extra Credit

• Experience supporting employee travel bookings

• Event planning or team engagement experience

• Previous experience in a startup or fast-growing environment