Workplace Coordinator

About IEM

Industrial Electric Mfg. (IEM) is the largest independent full-line manufacturer of custom power distribution systems in North America. Founded more than 75 years ago in Fremont, California, IEM grew alongside Silicon Valley and today operates over 1.7 million square feet of manufacturing capacity. With $1B+ in annual sales and 10,000+ commissioned projects across technology, data centers, commercial, energy, utilities, healthcare, industrial, and infrastructure markets, IEM continues to deliver exceptional product quality, dependable service, and the flexibility to meet complex technical requirements at scale.

Position Summary

The Workplace Coordinator is responsible for ensuring a positive and productive work environment at the Fremont IEM office. This person will be the first face visitors and employees see when they walk into IEM. They have an important job of making a great first impression and answering and directing inquiries. In addition, they will support the rollout of workplace programs and initiatives and help oversee day-to-day operations, including ad hoc administrative needs. The Workplace Coordinator partners closely with vendors and internal teams and helps maintain a space that reflects the company’s culture while supporting ongoing business growth.

Ideal Candidate Profile (Optional)

The ideal candidate is customer-focused, organized, and adaptable, with the ability to manage multiple priorities in a fast-paced environment. This person is approachable, resourceful, and comfortable supporting both employee experience and operational needs. Experience with tools such as Microsoft Office Suite, SharePoint, and Verkada is a plus.

Key Responsibilities

Front Desk and Reception Duties

• Greet, welcome and direct on-site visitors in a friendly and professional manner

• Monitor visitor management system and issue visitor badges

• Answer intercom, phone and in-person inquiries, providing general information to guests and employees

• Receive mail and packages and assist with distribution

• Perform administrative tasks such as mailing, data entry, printing badges, etc.

Office Operations

• Maintain a safe, clean, and organized office environment

• Order and manage office and break room supplies

• Assist with updating workplace documents, policies and procedures

• Partner with vendors and internal teams to ensure a seamless employee experience

Event Planning and Employee Engagement

• Help organize and execute office-wide onsite events, special meetings and VIP visits

• Collect feedback and data from employees to support continuous improvement efforts

In addition to the responsibilities listed above, the Workplace Coordinator may be asked, and must be able to successfully complete, the following responsibilities on an “as needed” basis:

• Support larger workplace projects and space planning initiatives

• Cross-collaborate with other teams and/or senior management

• Assist the broader facilities team, from admin-type tasks to rolling up your sleeves and moving items that weigh up to 20lbs

• Occasional extended hours may be required to support events or business needs

Qualifications

• High school diploma or GED required

• Minimum of 3 years of receptionist/administrative assistant and/or front desk experience

• Flexibility and customer focus are a must

• Excellent organizational, written and verbal communication skills

• Ability to multitask and maintain attention to detail

• Proficiency in Microsoft Office Suite and ability to learn new systems quickly

• Basic cash handling skills

Physical Demands

• Activities:

• Sitting – 80%

• Walking/Standing – 20%

• Lifting: Must be able to lift up to 20lbs.

• Vision: Long periods of close work on a computer screen.

• Mental Demands: Interpret, analyze, research, and handle multiple tasks simultaneously.

• Environment: Climate controlled office space.

Supervision of Personnel:

• No direct supervision of others.

• Provide direction and guidance to office vendors.

Location

This will be a 100% onsite role working at IEM in Fremont, California. There will be no regular travel but may have opportunities to travel for IEM site visits, training and/or conferences.

Why Join IEM

At IEM, you’ll join a team that powers some of the world’s most ambitious projects. We’re engineers, makers, and problem-solvers who thrive on tackling complex challenges and delivering solutions that keep industries moving forward. If you’re driven, collaborative, and ready to make an impact, we’d love to hear from you. Your creativity and passion can help us achieve great things—come be part of the journey.

Learn more about IEM at https://www.iemfg.com

We offer comprehensive and competitive benefits package designed to support our employees' well-being, growth, and long-term success. View a snapshot of our benefits at https://www.iemfg.com/careers

Recruiting Scams

Beware of recruiting scams. IEM never charges candidates fees, and all recruiter emails come from an @iemfg.com address. If you suspect fraudulent activity, do not share personal information and report it to us at iemfg.com/contact

Non-Discrimination Statement

IEM does not discriminate against any applicant based on any characteristic protected by law.

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