Workplace Assistant (Part Time during the morning)

Established in 1998 and working in over 30 languages, the Keywords Group is a fast-growing company. We are one of the leaders in the provision of localisation services to the Video games and Software Localisation markets worldwide.

Keywords are an international technical service provider to the global Video Game Industry with offices in Montreal, Dublin, London, Paris, Milan, New Delhi, Tokyo, Shanghai, Singapore, Pune, Rome, Barcelona, Brazil, Los Angeles, and Seattle. Working on a worldwide basis, we provide a range of linguistic, testing, and quality control services to Video Game Developers and Publishers alike.

Job Summary

We are looking for a proactive and organized Workplace Assistant to join our growing and dynamic Office Team. This is an exciting opportunity to work in a fast-paced, creative environment supporting the smooth operation of our Madrid office. This is an onsite role, with training provided.

If you enjoy working with people and have a passion for the gaming or technology industries, we’d love to hear from you.

Requirements:
Key Responsibilities and Activities

Facilities & Office Management

• Monitor and manage office supplies including stationery, electronics, furniture, and consumables.
• Coordinate maintenance and cleaning services to ensure a safe, clean, and functional workplace.
• Maintain professional relationships with vendors and service providers.
• Support the coordination of courier services, postage, shipping, and billing.
• Support with H&S requirements

People & Culture

• Assist with onboarding and induction of new employees.
• Welcome clients, visitors, talents and team members to the office, ensuring a positive experience.
• Help organize employee engagement activities and office events.

Administrative Support

• Book travel and accommodation for visiting staff or guests.
• Provide general administrative support and assist with ad hoc tasks as needed.

Qualifications and Educational Requirements

· Fluent in Spanish and English (written and spoken).

Minimum 1 year of experience in an administrative or office support role.

· Strong organizational skills and attention to detail.

· Excellent verbal and written communication.

· Proficiency in Microsoft Office (Word, Excel, Outlook, etc.).

· Ability to manage multiple tasks in a fast-paced environment.

· Must be available to work onsite part time from 9 am to 1 pm.

· Experience in Facilities or Health & Safety is a plus.

We offer an annual salary of 11.000€.

Benefits:
At KWS, we value and encourage diversity in all its forms. We foster an inclusive environment and give special priority to the inclusion of people with disabilities, convinced that diversity enriches and strengthens us as a team. This is why a valid disability certificate will be highly valued.