Working Student Office Management Support (m/f/d)

Company Overview

Mindpeak is a Hamburg-based AI company dedicated to democratizing cancer diagnostics. Our software supports pathologists in detecting cancer faster and more accurately by applying state-of-the-art deep learning to medical images. Our AI solution is the first to be implemented in clinical histopathology for primary diagnostics in the USA and is used in routine workflows around the world.

We tackle a central challenge in modern healthcare: a growing demand for medical image analysis with a static number of cancer experts. By providing powerful, robust tools for visual diagnosis, we help pathologists focus on what only humans can do best—while our technology takes care of the rest.

The Role

We are seeking a proactive and detail-oriented Office Management Student to support our Management and Operations team. In this role, you will be a key contact person for the entire team, giving you exposure to diverse business areas where you can apply your strengths. This position offers a valuable opportunity to work in an agile, innovative environment and directly contribute to our company's success.

Your Responsibilities

• Executive Support: Assist the management and operations team in day-to-day operations, including scheduling, meeting organization, and document preparation.

• Travel Management: Coordinate travel bookings such as flights, accommodation, and local transport.

• Office Management: Manage administrative tasks including filing, ordering office supplies, and general office organization.

• Event Planning: Support the organization of internal and external company events, team-building activities, and large-scale meetings.

• Ad-hoc Projects: Provide support for various spontaneous projects as they arise.

Your Profile

• Experience: Experience as an Office Assistant, Management Assistant, or in a comparable administrative role is a plus.

• Motivation: High level of commitment and the drive to bring your skills to a mission-driven AI health company.

• Organization: Excellent organizational and time-management skills with the ability to multitask and prioritize effectively in a dynamic environment.

• Communication: Exceptional written and verbal communication skills in both German and English.

• Tech Savvy: Proficient with Microsoft Office / Google Docs and modern scheduling tools.

• Mindset: A reliable, accurate, and structured way of working combined with a service-oriented "hands-on" mentality.

• Interpersonal Skills: Professional and friendly demeanor, flexibility, and a high degree of initiative.

• Trust: Absolute discretion when handling confidential information.

What Mindpeak offers

• Impact: A dynamic and supportive environment in a fast-growing AI healthcare company making a real difference.

• Flexibility: Flexible working hours

• Culture: A collaborative and innovative team dedicated to positive change in the healthcare sector.

How to Apply

Ready to join us?

Please apply via our website by uploading your CV, university transcripts, and references. Please also include your salary expectations and earliest possible start date.

If you have any questions, feel free to reach out to Christine Stamer at [email protected].

For more information about our work and mission, visit www.mindpeak.ai.

Note to agencies: We hire directly and do not work with recruitment agencies for this position.