Working Student (m/f/x) – AI Regulation & Program Operations

About us:
The appliedAI Institute for Europe stands for Trustworthy AI by focusing on fairness, transparency, and accountability to ensure AI driven innovation while respecting ethical standards. As a central harbor in the European AI ecosystem, we provide knowledge, resources, and connections to empower stakeholders in responsibly developing and applying AI technologies. 
Our impact is measured through the strategic roles we fulfill like agenda setting, knowledge brokering, enabling, scouting, experimenting, tool providing and network building. Over the past year, we have contributed through policy insights, compliance tools, educational programs, and open-source solutions. We actively foster collaboration, host events, and support AI startups to strengthen the ecosystem. The appliedAI Institute for Europe plays a crucial role in shaping the future of AI in Europe.

Your mission:
Do you want to gain first-hand insights into the European AI governance landscape and support companies to adopt AI responsibly and navigate compliance with confidence? Join our team to support projects at the intersection of AI regulation, enterprise AI adoption, and AI education. As a Working Student (m/f/x), you will assist with a diverse range of projects, including our training programs and event series on trustworthy AI. You will also provide valuable support to the Bavarian AI Act Accelerator, helping us bridge the gap between complex AI regulation and practical innovation for companies (primary target groups: SMEs, startups and public sector). 

Your tasks will include:
• Event concept & program support: Help us organize and execute various formats: from expert panels on to workshops on topics like responsible AI Governance. You’ll assist with all steps, from initial drafts and session structures to post-event follow-ups
• Assist with content & design: Support our team in drafting and proofreading engaging content for newsletters, LinkedIn, event descriptions, and training. You’ll help translate AI regulation and policy developments into accessible (sometimes interactive) formats using tools like Miro or Mentimeter
• Coordinate impactful educational offerings and AI projects: Provide hands-on support for the Bavarian AI Act Accelerator. This includes assisting with training logistics, engaging with participants and trainers during live sessions, and helping with post-processing data for the project documentation
• Research & updates on European AI regulation: Help us keep our educational materials and slide decks up to date. This is a great opportunity to learn what is going on in the AI regulation sphere while ensuring our content remains current

Your profile:
• Currently enrolled in a Master's program, ideally in Law, Political Science, Business Administration, Communication, or a related field
• Genuine interest in AI, AI governance, and the EU AI Act. Prior exposure to topics such as risk classification, transparency obligations, or AI compliance is a strong plus
• Strong writing skills and a good feel for tone; being able to adapt between formal policy language, professional event copy, and engaging LinkedIn posts
• Structured, reliable, and able to work independently across multiple projects simultaneously
• Comfortable working with tools like Miro, Notion, Eventbrite, and PowerPoint/Google Slides
• Fluent in German and English (written and spoken). German is essential, as a significant part of our work and communications is in German
• Please note: This is a temporary contract with duration of 1 year, with the possibility of extension

What we offer:
• A highly qualified and motivated team of ~35 people on a journey to change the rapidly evolving European AI Landscape.
• Experience the best of both worlds with our hybrid work model: You can choose to work from our vibrant offices - either at the IPAI in Heilbronn or the House of Communication in Munich - while also enjoying the flexibility to work remotely a few days each week
• Opportunity to shape a variety of projects and the development of new, original content based on the latest developments in AI and its adoption in businesses
• An atmosphere that encourages to think and experiment in new ways with software, hardware, and processes
• Hottest topics of the next decade and freedom and trust to initiate own activities
• A highly visible initiative that helps you build a large and high-level network of start-ups, partners, and tech companies
• Sports membership with Wellpass to access thousands of sports facilities all over Germany (and beyond)

Contact:
Lucas Fernandes - Senior Talent Acquisition SpecialistappliedAI Institute for Europe gGmbH, Im Zukunftspark 7, 74076 Heilbronn