Working Student (m/f/d) Architecture Management Operations Assistant

Why we are looking for support:
Our Architecture Management team is growing and managing multiple initiatives in parallel. To stay aligned, meet deadlines, and keep operations running smoothly, we are looking for a Working Student who supports coordination, structure, and day-to-day execution. 
In this role, you will work closely with the Architecture leadership team, helping track tasks, prepare materials, and ensure follow-ups are completed, enabling the team to focus on strategic priorities.

Your tasks:
Project and Initiative Coordination • Track Tasks (centralized dashboard) 
• Support Materials (confidential documents, presentation, reports) 
• Research (concise, actionable briefs) 

Executive Administration Support• Meeting Management (complex calendars, scheduling) 
• Documentation (capture high-level decisions, action items) 
• Communication Drafts 
• Travel and Logistics 
• Support the extended leadership team 

Cross-Departmental Coordinator• Primary Point of Contact 
• Manage confidential files 
• Assist in planning internal events/off-sites 

People Well-Being• Communication with people on Staffing changes 
• Bi-directional link between Architecture leadership and its people

Requirements:
• Currently enrolled in an undergraduate or postgraduate degree (e.g. Business Management, Tech, Comms, Finance) 
• Strong proficiency in MS Office/Google Workspace
• Exceptional organizational skills and meticulous attention to detail 
• Demonstrated ability to maintain strict confidentiality and exercise professional judgment

Nice to Have:
• Prior experience in an office environment, volunteer leadership, or project coordination role is a plus 
• Excellent written and verbal communication skills in English, with proven editing and drafting abilities 
• Ability to manage multiple priorities simultaneously and thrive in a dynamic, deadline-driven environment