Workforce Development Administrator

Are you a dedicated, passionate professional looking to grow your career with a company long-term? Join Hall Constructors as a Workforce Development Administrator!

The Workforce Development Administrator provides operational support for workforce development programs, onboarding coordination, and training administration across the organization. The role ensures employees complete required training and onboarding documentation while maintaining accurate training records and supporting corporate orientation sessions.

This role provides administrative support to the Workforce Development department, assisting the Director and members of the Workforce Development team with the coordination and execution of workforce initiatives.

Core Responsibilities:

Training Administration

Upload and maintain training records in the Learning Management System

Enter course completions, training hours, and certificates

Monitor completion of auto-assigned training courses

Maintain training tracking spreadsheets and records

Assist with the preparation and distribution of bi-weekly and monthly training reports

Maintain training documentation and files in SharePoint

Corporate Onboarding Support

Send welcome packages and onboarding instructions to new hires

Track completion of onboarding forms and required courses

Send reminders for incomplete training or documentation

Maintain onboarding checklists and tracking tools

Support coordination of onboarding documentation across divisions

Orientation Coordination

Facilitate scheduled corporate orientation sessions using established materials

Confirm completion of required forms and documentation

Track attendance and follow up with employees who miss orientation

Coordinate scheduling of orientation sessions

Administrative Coordination

Maintain training schedules and rosters

Support course booking and coordination logistics

Maintain training and onboarding documentation

Assist with data collection for training reports and workforce metrics

Provide administrative support for Workforce Development initiatives led by the Director and members of the Workforce Development Team

Assist with coordination of recruiting and workforce initiatives as required

Support preparation of workforce reports, presentations, and documentation

Technical Skills:

Experience working with Learning Management Systems (LMS) and HRIS platforms

Proficiency with Microsoft Office (Excel, Outlook, Word)

Experience maintaining records in SharePoint or document management systems

Ability to manage training databases, spreadsheets, and tracking tools

Experience preparing reports and training metrics

Interpersonal Skills:

Strong organizational and administrative coordination skills

Strong written and verbal communication

Ability to follow up with employees and supervisors on incomplete training

Ability to manage multiple administrative processes simultaneously

Professional and reliable interaction with employees across divisions

Qualifications:

Experience with HR or training systems such as LMS or HRIS platforms

Experience coordinating onboarding or training logistics 

Experience working in a construction or operations in a safety sensitive environment

About Hall Constructors: 

Hall Constructors was founded in 2010 and since then has seen steady growth to become one of Business in Vancouver’s Top 10 Construction Companies in BC. Hall Constructors specializes in large scale excavation, civil infrastructure, highway and bridge construction, underground utilities and site development projects. With project sizes ranging from $100k to $150M, we are well suited to manage any civil project needs regardless of complexity.

Our diversification and growth started in 2018 with the addition of All Roads Construction. With All Roads successfully up and running, 2020 saw more growth with the addition of Hall Shoring & Foundations, Hall Mechanical Services, Bulk Specialty and FLL Distributors.

We pride ourselves as a collaborative and forward-thinking employer and want our employees to build their skillset and achieve career goals with us.

Does this sound like the opportunity for you? Apply with your resume today!