Workforce and Service Specialist

The company and our mission:

Zartis is a global AI transformation and technology consulting partner where talented engineers and technologists work on cutting edge innovation. We partner with ambitious organizations to design, build, and scale technology solutions that deliver real impact.

We are powered by world-class experts in AI, APIs, and cloud-native engineering. Our mission is to facilitate a high-performance ecosystem where these teams can thrive, moving from strategy through to full product delivery.

Spanning EMEA and LATAM, Zartis offers a global stage for impactful work in life sciences, energy, and finance. We are dedicated to nurturing a professional community where every individual can see their business impact and experience genuine career acceleration alongside the best minds in the industry.

We are looking for a Workforce & Services Specialist to join our Operations team.

The project:

Our teammates are talented people that come from a variety of backgrounds. We’re committed to building an inclusive culture based on trust and innovation.

You will be part of a distributed team where no two weeks look the same and there's always room to improve how things work. You'll own a broad range of operational areas spanning Admin, Finance, and HR support, working closely with our Head of Workforce & Services and cross-functional teams across multiple locations. The role is hands-on and varied, but the real value you'll bring is making things work better over time, not just keeping them running.

What you will do:

Admin & Supplier Management

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Own relationships with suppliers and contractors, holding them to standards and flagging when something isn't working.

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Coordinate facility operations across locations. Spot inefficiencies and propose fixes — you won't wait to be asked.

HR & People Support Support

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HR administrative processes including documentation, onboarding logistics, and Health & Safety across countries.

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Be the person who makes sure nothing falls through the cracks.

Finance Operations Support

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Support Finance with invoice management, vendor liaison, expense tracking and purchasing processes.

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Comfortable with detail without being slowed down by it.

What you will bring:

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At least 1 year in an operations, admin or coordination role, with a track record of adapting and improving, not just executing.

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Fluency in English (Spanish, Polish or Portuguese a plus).

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Curious by nature: You ask why things work the way they do, not just how.

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Tech fluent: Google Workspace, Slack, ClickUp or similar.

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You improve processes you inherit rather than just inheriting them.

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Strong communicator who can work across teams, cultures and seniorities without needing a lot of hand-holding.

What we offer:

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100% Remote Work

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WFH allowance: Monthly payment as financial support for remote working.

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Career Growth: We have established a career development program accessible for all employees with a 360º feedback that will help us to guide you in your career progression.

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Mentoring Program: You can become a mentor in Zartis or you can receive mentorship, or both.

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Zartis Wellbeing Hub (Kara Connect): A platform that provides sessions with a range of specialists, including mental health professionals, nutritionists, physiotherapists, fitness coaches, and webinars with such professionals as well.

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Multicultural working environment: We organize tech events, webinars, parties, and activities to do online team-building games and contests.