Warehouse Administrative Support Specialist

Headquartered in the United States, TP-Link Systems Inc. is a global provider of reliable networking devices and smart home products, consistently ranked as the world’s top provider of Wi-Fi devices. The company is committed to delivering innovative products that enhance people’s lives through faster, more reliable connectivity. With a commitment to excellence, TP-Link serves customers in over 170 countries and continues to grow its global footprint.

We believe technology changes the world for the better! At TP-Link Systems Inc, we are committed to crafting dependable, high-performance products to connect users worldwide with the wonders of technology.

Embracing professionalism, innovation, excellence, and simplicity, we aim to assist our clients in achieving remarkable global performance and enable consumers to enjoy a seamless, effortless lifestyle.

TP‑Link Systems is hiring a Warehouse Administrative Support Specialist to provide essential administrative and operational support for our two warehouse locations in Chino, CA. This role manages daily administrative workflows, including invoice tracking, ordering, and vendor set up coordination with our corporate admin team and accounting.

The position requires strong prioritization and problem‑solving skills to support warehouse leadership and ensure smooth operations. Responsibilities also include coordinating events, meetings, and communication across both warehouses to maintain alignment and effective teamwork across all departments.

Requirements:
Key Responsibilities:

• Offer administrative support across multiple departments, including operations, warehouse, logistics, accounting and others.
• Assist with ordering supplies, tracking, and validating incoming deliveries.
• Coordinate with our corporate Admin team with vendor set up; schedule services accordingly across two warehouse locations.
• Coordinate, schedule, organize and communicate team events for two warehouses (i.e. Holiday dinners, team bonding event, celebrations).
• Transport assets, supplies, and equipment between warehouse sites as needed.
• Maintain an organized inventory of office and warehouse supplies; track, ensuring areas are well-stocked and orderly.
• Help to open, track, and close facilities and IT Work Orders for two warehouses.
• Maintain a well-organized log of invoices accordingly by entering data accurately and maintaining records.

Minimum Qualifications:

• Minimum of 3 or more years of experience working as an Administrative Support/Assistant.
• Reliable, punctual with a proven track record of meeting deadlines and taking initiative to make confident, well-informed decisions.
• Strong written and verbal communication skills with professionalism when interacting with department leaders, business partners and vendors.
• Resourceful problem-solver with the ability to prioritize and manage multiple tasks efficiently in a multifaceted environment.
• Proficient in Microsoft Office 365 specializing in Excel, PowerPoint, Outlook and TEAMS. (Workday experience is a plus).
• Ability to lift and move up to 50 lbs. safely.
• Valid driver’s license and ability to travel between locations, as needed.

Preferred Qualifications:

• Bachelors Degree or equivalent.
• Able to thrive with little direction and in an ambiguous work environment, a “go getter”.
• Ability to notice trends and anticipate needs and changes and react accordingly with professionalism and tact.
• Strong interpersonal skills and ability to build relationships cross functionally and with other department leaders and team members.
• Must be out on the floor and walk the warehouse on a daily basis. (This is not considered a desk job).

Work Environment:

As an Administrative Support Specialist, you are the go-to person for your team's business administrative inquiries and activities. You anticipate the needs of your managers and team members and help them by facilitating daily operational and administrative tasks, anticipating issues before they arise. You move quickly with the changing environment and are up to date with the latest TP Link products and services. You also strategically support your team's projects, events and initiatives. In addition to being organized, analytical and detail oriented, you possess the strong communication skills needed to interact with a variety of people, culture and job functions in an office and warehouse environment.

Benefits:
Salary range: $26-30/hr (depending on experience)

• Free snacks and drinks, and provided lunch on Fridays
• Fully paid medical, dental, and vision insurance (partial coverage for dependents)
• Contributions to 401k funds
• Bi-annual reviews, and annual pay increases
• Health and wellness benefits, including free gym membership
• Quarterly team-building events

At TP-Link Systems Inc., we are continually searching for ambitious individuals who are passionate about their work. We believe that diversity fuels innovation, collaboration, and drives our entrepreneurial spirit. As a global company, we highly value diverse perspectives and are committed to cultivating an environment where all voices are heard, respected, and valued. We are dedicated to providing equal employment opportunities to all employees and applicants, and we prohibit discrimination and harassment of any kind based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. Beyond compliance, we strive to create a supportive and growth-oriented workplace for everyone. If you share our passion and connection to this mission, we welcome you to apply and join us in building a vibrant and inclusive team at TP-Link Systems Inc.

Please, no third-party agency inquiries, and we are unable to offer visa sponsorships at this time.