Virtual Assistant to the CEO

Duplo is a Lagos-based fintech startup that enables businesses in Africa to automate their spend management, simplify cross-border payments, and control business finances all on one platform.

We want to make B2B payments as simple as P2P payment apps. Most business payments in Africa are made offline….yikes. We are on a mission to transform this. We are backed by top investors, including Tribe Capital, Commerce Ventures, Liquid2 Ventures, My Asia VC, Soma Capital, YCombinator, Oui Capital, and others. 

We are looking for a Virtual Assistant for the CEO at Duplo. This person will be responsible for providing comprehensive support to the CEO and executive team. This is a unique opportunity. You'll have the responsibility and resources to take a significant part in the creation of a paradigm-changing product that will impact millions. 

Responsibilities 

Provide high-level calendar management for the CEO, including prioritising requests, resolving scheduling conflicts, and exercising sound judgment to ensure seamless day-to-day engagements.

Serve as a key liaison between the CEO and internal team members, as well as external stakeholders, ensuring clear communication and effective coordination.

Plan, coordinate, and manage logistics for meetings, events, and engagements, including scheduling, drafting agendas, and preparing, compiling, and distributing presentation materials.

Perform a wide range of administrative and operational tasks that support the CEO’s effectiveness, including assistance with special projects and conducting complex industry and market research.

Gather, analyse, and present data to support decision-making for Duplo’s Management Team.

Act as the primary point of contact for all matters relating to the CEO, including those of a highly confidential or critical nature, determining appropriate responses, referrals, and actions in alignment with the CEO’s style and company policies.

Work closely with the CEO to ensure they are well informed of upcoming commitments and responsibilities, proactively following up on action items and deadlines.

Serve as a “barometer” for organisational priorities and issues, maintaining awareness of internal and external developments and keeping the CEO appropriately informed.

Anticipate the CEO’s needs in advance of meetings, conferences, and key engagements to ensure thorough preparation and optimal outcomes.

Coordinate team meetings, leadership sessions, and retreats, and provide support for staff meetings and events as required.

Other projects/duties as assigned for the overall benefit of the organization.

Qualifications 

Excellent organizational skills and attention to detail. 

Excellent verbal and written communication skills.

Excellent analytical skills.

Excellent time and project management skills with a proven ability to meet deadlines.

Ability to function well in a high-paced and at times stressful environment.

Experience as a Technical Assistant will be an added advantage.

Excellent analytical skills.

Knowledge of office administration, clerical procedures, and recordkeeping systems.

Extremely proficient with Google Docs, sheets and slides or similar software, with the ability to learn new or updated software.