Vendor Support Coordinator (16-Month Contract)

At Clearway we are committed to every project. We pride ourselves on a keen work ethic and more importantly, the talent and skill of our people. In fact, the Clearway Staff is the reason why so many organizations turn to us for the most complex construction assignments. That is how we’ve evolved from a sewer and watermain contractor, to one of Canada’s most reputable construction companies with as many capabilities as there are needs.

Clearway has been operating for more than 50 years, specializing in sewers and watermains, transportation, dry utilities, shoring, road reconstruction, bridges, concrete forming, marine, environmental remediation and treatment plants / pumping stations.

 
If you are looking to work for a growing company who values the contribution of its employees and you demonstrate creativity, ingenuity, initiative and a high-level commitment then we are the company for you. We offer challenging and rewarding career opportunities, with room to grow, learn and excel.

Summary:

The Vendor Support Coordinator will act at the primary contact for any vendor support inquiries for all projects and pursuits associated with Clearway Construction. The Vendor Support Coordinator will be the liaison between vendors and the estimating team, ensuring accurate and up to date vendor information and supporting project needs. This role oversees multiple inboxes, assists with procurement quality, and organizes digital records. The Vendor Support Coordinator will ensure smooth vendor interactions and will supports project closeouts while completing additional tasks as needed by senior management.

The Vendor Support Coordinator will report directly to the Manager, Preconstruction Services.

This position will be a 16-month contract role to cover a maternity leave.

Location: Clearway's Head Office – Maple, ON. 

Hours of Operations: 8:00 am to 5:00 pm (EST)

Essential Duties & Responsibilities:

Maintain the vendor list by entering new customer information including updates as required.

Supporting Estimators with Vendor requests by creating new project in third-party software, including but not limited to changes and vendor information.

Assist with uploading and distributing project changes to department and vendors.

Coordinate department meetings and accurately maintain meeting minutes.

Manage multiple email inboxes and re-directing or escalating as necessary.

Updating and making necessary changes to the vendor solicitation portal to reflect current information and data.

Manage estimating projects including but not limited to: downloading addendums and updating project date changes.

Providing the Pre-Construction Administrative Supervisor with report on engagement for each awardable project.

Act as the primary contact for vendor support.

Manage and procure standard pricing.

Assist with the scope assignment process management.

Contribute to procurement quality and related tasks.

Contact Vendors to obtain missing information or answer any queries.

Managing and organizing any records with digital and physical filing.

Creating new project folders while maintaining accurate document control.

Support the Estimating department with project closeout.

Complete additional assignments and responsibilities as requested by Senior Management.

Requirements:

High School Diploma

At least 2 years of experience in administrative role required

At least 1 years in Sales, preferred

Proficiency in Excel, Outlook, Microsoft Word, PowerPoint

Excellent computer skills, prepare and track correspondence, charts, tables, graphics, spreadsheets

Organizational and analytical skills

Have excellent communication skills

Able to work productively with minimum supervision

Professional demeanor and customer care oriented

Proficient in written and oral English with strong interpersonal and communication skills.

Must be legally eligible to work in Canada – no work permit sponsorship is available for this position

Benefits:

Competitive Salary with annual cost of living increases

Annual Bonus Program

Group RRSP with 100% Matching

100% Company Paid Benefits

Extended Health Care

Dental Care

Vision Care

Disability Insurance

Vacation & Personal Days, plus Paid Holiday Shutdown

Parental Leave Top-up Program

Employee Assistance Program (EAP)

Life Insurance

Wellness Programs

Free On-site Parking

Casual Dress

Salary Range: $50,000 - $60,000 (CAD)

The posted salary range is intended to provide transparency and may vary based on experience, skills, and qualifications.

AODA:

Clearway is committed to maintaining an accessible and inclusive organization. We are committed to providing barrier-free and accessible employment practices in compliance with the Accessibility for Ontarians with Disabilities Act (AODA). Disability-related accommodation during the application process is available upon request.