Vendor Manager - QA/QC

About Zeeco:

Zeeco designs and manufactures industrial combustion and pollution control technologies for the petroleum, chemical, petrochemical, and pharmaceutical industries. Our product lines include ultra-low emission burners, gas and liquid flaring systems, and hazardous waste incineration.

Zeeco’s corporate headquarters spans 230+ acres near Tulsa, Oklahoma (USA) in a modern, debt-free facility featuring a 66,000 sq. ft. manufacturing unit and one of the industry’s largest combustion research and testing centers. Zeeco subsidiaries operate in Houston (USA), United Kingdom, South Korea, India, Saudi Arabia, and Japan.

At Zeeco, we encourage challenging the status quo, driving value through innovation, and rewarding individual contribution. Any compensation range provided for a role is an estimate based on market data; the actual offer depends on each candidate’s knowledge, skills, and abilities.

Role Summary:

The Vendor Manager – Expediting plays a critical role in ensuring the on-time delivery of complex, high-specification process and fired equipment—including pressure vessels, heat exchangers, skid-mounted units, and related packages—while meeting the stringent quality and compliance standards of the Oil & Gas industry.

This role serves as the key interface between procurement, sub-vendors, internal fabrication teams, inspection agencies, logistics, and end clients, proactively identifying and mitigating risks before they impact the project schedule or quality objectives.

Supply Chain & Sub-Vendor Oversight::
• Critical Path Management: Monitor and control production schedules of sub-vendors supplying raw materials (plates, pipes, forgings) and specialized bought-out items such as valves, instrumentation, flanges, and fittings.
• Field Expediting: Conduct and/or coordinate physical shop visits at vendor locations to verify actual manufacturing progress against reported completion percentages.
• Desk Expediting & Procurement Coordination: Handle desk expediting activities including engineering clarifications, material procurement follow-ups, FIM review, technical query resolution, packing list review, and vehicle placement coordination.
• Troubleshooting & Risk Mitigation: Identify potential supply chain bottlenecks such as material shortages, logistics delays, capacity constraints, or manpower issues, and implement effective recovery and mitigation plans.
• Schedule Monitoring & Recovery Planning: Track vendor schedules on a regular basis and prepare recovery plans in case of unavoidable delays to minimize impact on overall project milestones.
• Drawing Review & Fabrication Guidance: Study engineering drawings and provide clear guidance to vendors on fabrication sequence, ensuring “first-time-right” execution and reduced rework.

Production Coordination (Internal)::
• Shop Floor Alignment: Coordinate closely with the Production Manager and shop-floor teams to ensure internal fabrication milestones—cutting, rolling, welding, NDT, heat treatment, and assembly—are aligned with committed delivery dates.
• Document Control & Readiness: Ensure timely progression of all key quality and engineering documents, including ITP, MDR/MDRB, WPS/PQR, welder qualifications, NDT reports, and quality procedures, in parallel with physical fabrication to avoid delays during final inspection and dispatch.

Client, TPI & Stakeholder Communication::
• Progress Reporting: Provide daily and weekly status reports to Project Engineering / Project Execution teams, clearly outlining progress, risks, concerns, mitigation actions, and recovery plans, supported by photographs and shop updates.
• Pre-Inspection & Hold-Point Coordination: Organize and manage pre-inspection meetings with Third-Party Inspectors (TPI) and client representatives, ensuring all ITP stages and hold points are clearly understood and cleared without interrupting production flow.

Logistics & Project Close-Out::
• Shipping & Dispatch Coordination: Manage the transition from “Finished Goods” to “In-Transit”, ensuring export packing, marking, documentation, and logistics bookings are completed and ready immediately upon equipment release.
• Final Documentation & Handover: Support timely completion of MDR submission and dispatch documentation, enabling smooth project close-out.

Required Qualifications & Experience::
• Experience: 7–12 years of relevant experience in Oil & Gas fabrication, with strong exposure to process equipment, fired equipment, pressure vessels, heat exchangers, and skid packages.
• Education: Degree or Diploma in Mechanical / Production / Fabrication Engineering.
• Technical Expertise: Strong understanding of the complete fabrication lifecycle: Engineering → Procurement → Fabrication → Testing (Hydro / Pneumatic) → Coating → Packing & Shipping.
• Industry Knowledge: Familiarity with Oil & Gas quality standards, inspection practices, and coordination with TPIs and client inspectors.
• Soft Skills: High level of negotiation capability and assertive diplomacy—able to push vendors to prioritize deliveries while maintaining long-term professional relationships.
• Analytical & Planning Skills: Ability to interpret Gantt charts, identify critical paths and float erosion using project management tools such as Primavera P6 or MS Project (added advantage).