Vendor Management Lead

DUTIES AND RESPONSIBILITIES:

1. Ensure the Vendor database in SAP ERP Systems and files are updated and with complete information.

a. Execute established processes for vendor accreditation forms for supply and services.

b. Execute established process for vendor performance evaluation forms and safekeeping.

c. Monitor and update all information’s (particularly ratings and evaluations) are accurate.

d. Update the list of contractors databased with PCAB license compliance and DOLE Certificate of Registration.

e. To protect shared files from unauthorized employee

2. Assists new suppliers with the Vendor Accreditation process.

a. Ensures that all required documents and forms are completed for approved vendors.

b. Assists the Accounting Department with vendor communications.

c. Monitor the performance of VM assistant in achieving 100% compliance of all vendors/contractors.

3. Support Procurement team and other Departments in evaluating selected vendors in complying

with the Vendor Management Policy and SOP.

4. Perform operational review tasks under the direction of Procurement Manager –

Such as periodic re-assessments, reporting analysis, backfilling historical data, following up on issues identified via diligence reviews etc.

5. Update the SAP System and consult with the Procurement team as needed.

6. Participate in Vendor procedures and processes improvements.

7. Actively participate in meetings with vendor when necessary.

8. Disseminate relevant vendor reports to Procurement Team.

a. Percentage Compliance Report per Assigned Procurement Assistant.

b. Reports on the list of deactivated Vendors.

c. Updated Vendor Directory per Category.

d. Report, monitor, ensure updated and compliance of IR/CAR of Procurement team.

e. Prepare and perform Vendor Performance Evaluation of existing Vendors/Contractors.

f. Ensure all Government mandated guidelines are updated.

9. Effective maintenance of the vendor management system that reflects the appropriate treatment of sanctioned vendors.

10. Replying on consultations that other business units may have on vendor management procedures.

11. Perform other purchasing task to support Procurement Team.

12. Conduct meeting with Vendors to inform their yearly performance.

13. Conduct audit and plant visit for new vendor / contractors if needed, prior accreditation.

14. Performing other functions as may be assigned by Procurement Manager/Head.

QUALIFICATIONS:

A. Minimum Education

Bachelor’s degree in Business, Accounting or any related course

B. Minimum Experience/Training

• Trainings from Philippine Institute of Supply Chain Management

• Knowledgeable in Procurement Process

• With understanding and knowledge in general requirements and procedures for business registration

C. Competency

• Clerical skills

• Mathematics

• Customer Service / Supplier Relationship

• Communication Skills

• Proficient with Microsoft Office especially XLS

• Knowledge in ERP, like SAP