Vendor Management Associate

I. PURPOSE

A Vendor Management Associate is responsible in monitoring vendors to ensure compliance with company

policies. The role involves working closely with the Procurement Manager in maintaining relationships with

vendors for as long as the company needs them.

II. DUTIES AND RESPONSIBILITIES

• Maintains vendor database in SAP ERP Systems and files with current and complete information.

o Follows established processes for vendor accreditation forms for supply and services

o Follows established process for vendor performance evaluation forms and safekeeping

o Ensures that all information (particularly ratings and evaluations) is accurate and up to date

o Update the list of contractors databased with PCAB license compliance and DOLE Certificate

of Registration

• Assists new suppliers with the Vendor Accreditation process

o Ensures that all required documents and forms are completed for approved vendors

o Assists the Accounting Department with vendor communications

• Support Procurement team and other Departments in evaluating selected vendors in complying with

the Vendor Management Policy and Standard Operating Procedure (SOP)

• Perform operational review tasks under the direction of Procurement Manager –

Such as periodic re-assessments, reporting analysis, backfilling historical data, following up on issues

identified via diligence reviews etc.

• Update the SAP System and consult with the Procurement team as needed

• Participate in Vendor procedures and processes

• Actively participate in meetings with vendor when necessary

o Disseminate relevant vendor reports to Procurement Team

o Percentage Compliance Report per Assigned Procurement Assistant

o Reports on the list of blacklisted/deactivated Vendors

o Updated Vendor Directory per Category

o Report, monitor, ensure updated and compliance of IR/CAR of Procurement team

o Prepare and perform Vendor Performance Evaluation of existing Vendors/Contractors

• Effective maintenance of the vendor management system that reflects the appropriate treatment of

sanctioned vendors

• Answering any consultations that other business units may have on vendor management procedures

• Performing other functions as may be assigned by Procurement Manager/Head

III. QUALIFICATIONS

A. Minimum Education

Bachelor’s degree in business or accounting.

B. Minimum Experience/Training

• Trainings from Philippine Institute of Supply Chain Management

• Knowledgeable in Procurement Process

• With understanding and knowledge in general requirements and procedures for business registration

C. Competency

• Proficiency in Vendor management processes

• Strong understanding of Customer service and supplier relationship

• Effective communication, interpersonal skills

• Strong attention to detail and accuracy

• Ability to work independently and as part of a team in a fast-paced environment

• Knowledge of ERP system

IV. WORKING CONDITIONS

• Will be assigned in Bacoor, Cavite

• Maybe required to travel in coordination with the Business unit and Affiliates

• Maybe required to work beyond business hours to meet deadlines or for travel