Treatment Coordinator

Summary of Position:

The Treatment Coordinator is a pivotal role to Harrington Orthodontics and serves as a primary point of contact for potential customers. This role will focus on customer development and ensuring excellent customer service to promote the business and retention. This role will provide a wealth of knowledge of treatment plans and best practices.

Key Benefits:

In addition to your hourly rate, we offer a competitive benefits package that includes substantial monthly bonus opportunities, Medical/Rx, Dental, and Vision coverage, a retirement plan (401-k) with a percentage match, flexible spending accounts, health savings accounts, an employee assistance program, and several other benefit options.

Benefit-eligible new hires can enroll in coverage that is effective on their first day of employment. Further details on the benefits program are available upon request.

Essential Job Function:

• Obtaining high treatment acceptance by explaining cost of treatment, insurance coverage, and finance options.

• Solicit referrals from patients post-treatment while at the same time tracking satisfaction with work provided.

• Contact patients/guarantors the day prior or the day of the appointment regarding fees due and to confirm the appointment.

• Communicate to office management if schedules are not filled for consults.

• Presenting treatment plans and giving estimates of treatment costs in an effective manner.

• Educating and discussing the Orthodontist's treatment plan after diagnosed and reviewed by the clinical staff with the patient.

• Ensure patients are cleared for treatment including all cleanings and restorations are validated before beginning treatment.

• Promoting and upholding the values of Orthodontic Partners in all aspects of the job.

• Exhibit excellent customer service and communicate with potential customers in a friendly and efficient manner.

• Ensure patients are cleared for treatment including all cleanings and restorations are validated before beginning treatment.

• Ensure patients are compliant with appointments, financial obligations, send the appropriate communication leading up to or including termination from treatment.

• Drive results and strive to consistently achieve results and goals set forth by management.

• Other duties as required.

Core Competencies:

• Being Resilient - Rebounding from setbacks and adversity when facing difficult situations.

• Situational Adaptability - Adapting approach and demeanor in real time to match the shifting demands of different situations.

• Communicating Effectively - Developing and delivering multi-mode communications that convey a clear understanding of the unique needs of different audiences

• Customer Focus - Building strong customer relationships and delivering customer-centric solutions.

• Drives Results - Consistently achieving results, even under tough circumstances

• Instills Trust - Gaining the confidence and trust of others through honesty, integrity, and authenticity.

• Interpersonal Savvy - Relating openly and comfortably with diverse groups of people.

• Persuading - Using compelling arguments to gain the support and commitment of others.

Knowledge, Skills and Abilities:

• High level knowledge of Orthodontics and associated treatment planning.

• Action-oriented and taking initiative, being adaptive and flexible in a changing environment.

• Understand and can effectively communicate techniques utilized in the Orthodontic field.

• Have a detailed knowledge of dental insurances, service limits, and financing options.

• Customer service or sales experience, along with dental knowledge preferred.

• Have excellent written and oral communication skills.

• Compassion and high level of service for our patients, parents, and staff.

• Integrity, always doing the right thing.

• Dependable, reliable to be at work when scheduled.

• Attention to detail.

• Able to organize work, engage in a variety of tasks simultaneously and consistently meet deadlines.

• Professional manner and appearance at all times.

• Computer skills: Microsoft office and Web Browser.

• Telephone skills: Proper telephone etiquette and information gathering skills.

Education and Experience

• High School Diploma, GED or equivalent Required

• 1-3 Years Relative Experience