Traveling Assistant Project Manager

Old Dominion Heat Trace is seeking a proactive and organized Assistant Project Manager to oversee projects from start to finish. This role involves managing multiple jobs, maintaining budgets, ensuring safety compliance, and delivering high-quality heat trace solutions.

You’ll work closely with customers and internal teams to drive efficiency, profitability, and strong relationships. This position requires balancing field and administrative responsibilities, and travel is required as our projects are located throughout the U.S.

Major Duties and Responsibilities:

The duties and responsibilities are intended to describe the general nature and scope of work being performed by this position. This is not a complete listing, and other duties will be assigned based on the position’s role within the business unit. 

Supervise and direct overall project activities including planning, coordinating, and meeting critical project milestones on smaller projects.

Identify and resolve project-related problems that may arise.

Work alongside safety department to ensure a zero-accident work environment.

Organize and update project tracker and other project-specific documents.

Complete construction submittals for projects, forward submittals for larger projects (>$100k) to Project Manager to review, and present final submittals to clients.

Review and complete specification compliance based on the approved submittal.

Maintain submittals after turnover, documents (drawing) logs, and project tracking mechanisms.

Review project schedules and work with project team to coordinate mobilization, set schedule expectations, and provide relevant project updates.

Review turnover documents from the estimating team; generate and share turnover meeting minutes; and create a Project Turnover binder for the Construction Manager.

Through regular site checks and reporting, manage the project quality control plan, communicate specific systems and materials best suited for the project, and ensure scope work is being completed.

Prepare project progress reports and effectively communicate relevant project information and updates to all internal stakeholders.

Represent the company in meetings and communications with clients, subcontractors, and important stakeholders.

Manage client relationships and client satisfaction.

Collaborate with and technically assist field personnel assigned to project.

Price, submit, negotiate, and follow through on change orders in a timely manner and update the change order log.

Finalize and submit After Action Review (AAR) document with relevant information and photos.

With the assistance of Project Manager/Senior Project Manager, provide clear communication and data concerning why the company is winning or losing on a project at time of completion.

Manage all project billing, ensuring projects are cash flow positive within 90 days of start.

Evaluate project risk and elevate risk to the Project Manager.

Manage inventory of company assets assigned to projects.

Negotiate and coordinate purchase and delivery of materials with external vendors.

Work with Construction Managers/Superintendents regarding project labor needs.

Understand and become proficient in systems and specifications related to said systems.

Follow up and follow through on time sensitive tasks, and ensure all deadlines are met.

Participate in internal Project Manager meetings.

Minimum Qualifications:

Associates degree with 3+ years of progressively responsible experience in construction.

Bachelor’s degree in Construction Management, Engineering, or another related field with 1+ years progressively responsible construction experience; or

Any similar combination of education and experience as listed above.

Working knowledge of construction technology, scheduling, equipment and methods.

Ability to read and comprehend blueprints and mechanical drawings.

Demonstrated ability to build and maintain effective and professional relationships with customers, vendors, managers, and colleagues.

Strong interpersonal, and verbal and written communication skills.

Excellent organizational and time management skills.

Attention to detail with a focus on error prevention.

Leadership and problem-solving skills.

Demonstrated experience with conflict resolution and management.

Ability to identify and meet customers’ expectations and requirements.

Must be a proactive self-starter, problem solver, and effective team player.

Knowledge of rules and regulations as well as quality standards and human resources.

Ability to understand and follow standard operating policies and procedures.

Proficient using a computer and Microsoft Office (Outlook, Word, Excel, etc.)

Ability to use Bluebeam and/ or On-screen Takeoff

Ability to prioritize and manage multiple tasks, changing priorities as necessary

Ability to work under pressure and adapt to changing requirements in a positive and constructive manner.

High school diploma or GED required; advanced training preferred.

Strong organizational, time management, and communication skills.

Valid driver’s license with reliable transportation.

Preferred Qualifications:

Bilingual (English/Spanish).

Physical Requirements include but are not limited to the following:

Prolonged periods sitting at a desk and working on a computer.

Able to walk, sit, stand, bend, kneel, stretch, squat and climb.

Able to travel to jobsites, meetings, and other destinations as needed.

Able to wear required personal protective equipment.

Able to work with specialized construction equipment, tools, and materials.

Able to see, talk and hear in person, via phone and/or through online/video.

Able to use hands and fingers in a manner that allows for use of a keyboard and phone.

Able to lift & carry items up to 15 lbs.

Note: Offers will be made based on candidates' qualifications relevant to the position.

Equal Employment Opportunity (EEO) Statement

ODHT is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All employment decisions are based on qualifications, merit, and business needs, without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.