Travel & Logistics Coordinator

Travel & Logistics Coordinator

Location: Whitehorse, Yukon

About the Role:
We are seeking a highly organized and adaptable
Travel & Logistics Coordinator to manage workforce travel and logistics for our operations. This role is critical in ensuring the efficient movement of personnel, parts, and equipment to and from job sites, while working closely with internal teams and external partners.

Key Responsibilities

Coordinate and book travel for up to 300 employees across Canada (flights, accommodations, ground transportation)

Liaise directly with clients regarding scheduling, flight arrangements, and workforce mobilization timelines

Develop, maintain, and continuously update workforce travel schedules aligned with project timelines and crew rotations

Manage rotating schedules, shift changes, and last-minute travel adjustments

Collaborate with all departments to align travel and operational needs

Arrange transportation of employees and, when required, drive personnel or deliver parts to job sites

Anticipate scheduling conflicts or gaps and proactively adjust travel plans to minimize downtime and cost

Track travel costs and assist with budgeting, coding, and reporting

Ensure all travel arrangements meet company policies and project requirements

Support mobilization and demobilization for multiple projects across the Yukon

Maintain accurate records of travel, accommodations, and logistics planning

Provide on-call support for urgent travel changes or operational needs

Qualifications & Requirements

Previous experience in travel coordination, logistics, or a similar role considered an asset

Strong organizational and time management skills in a fast-paced environment

Ability to manage multiple priorities and respond quickly to changing conditions

Excellent communication and problem-solving skills

Proficient in Microsoft Office (Excel, Outlook) and scheduling systems

Valid driver’s license with a clean driving record

Comfortable working both independently and as part of a team

Work Schedule & Details

Occasional travel and site visits may be required

On-call availability is required

Overtime and occasional weekend work will be expected during peak operations

Competitive compensation based on experience

Opportunities for growth within a dynamic and expanding company

A fast-paced and collaborative work environment

The opportunity to play a key role in large-scale Yukon projects