Travel & Accommodation Administrator

Centum Engineering delivers large-scale electrical installations across Europe’s most demanding data centre and pharmaceutical environments. Our site teams are trusted to deliver safely, efficiently, and to the highest quality standards on complex, live projects where coordination and workmanship matter.

Role Overview

The Travel & Accommodation Administrator will provide administrative and coordination support for all travel and accommodation requirements across the business. The role ensures that employees and site teams are mobilised efficiently, bookings are accurate and cost-effective, and all related records and systems are maintained to a high standard.

Key Responsibilities

Administrative & Systems Support

Maintain accurate records of all travel and accommodation bookings

Update internal systems, trackers, and apps with current information

Prepare and manage documentation related to travel, accommodation, and mobilisation

Ensure all records are correctly filed and named within company systems (e.g. Bamboo, Logistics sharepoint)

Travel & Accommodation Coordination

Coordinate accommodation bookings in line with project requirements and company standards

Manage amendments, cancellations, and extensions to bookings as required

Liaise with accommodation providers, travel suppliers, and internal stakeholders

Book and manage travel arrangements including flights and ground transport

Cost Control & Compliance

Track costs against budgets and flag variances where appropriate

Process invoices and supporting documentation for approval

Ensure bookings comply with company policies and procedures

Communication & Support

Act as a point of contact for travel and accommodation queries

Communicate clearly with site teams, operations, and recruitment

Escalate issues, risks, or delays to the Head of Logistics & Accommodation

General Duties

Support continuous improvement of travel and accommodation processes

Assist with ad-hoc logistics and operational tasks as required

Maintain confidentiality and comply with data protection requirements

Skills & Experience

At Centum, we pride ourselves on offering long‑term work across high‑profile European data centre and pharmaceutical projects, supported by clear site structures and experienced supervision. We provide genuine opportunities to progress into electrical installation or specialist site roles, all within a company culture built on safety, respect, and quality delivery. At Centum, engineering excellence is powered by people — and in return, we ask for the following for the role:

Experience

Previous experience in an administrative, coordination, or support role

Strong organisational skills with high attention to detail

Ability to manage multiple bookings and deadlines simultaneously

Confident communicator, both written and verbal

Competent in Microsoft Office (Excel, Word, Outlook)

Personal Attributes

Highly organised and proactive

Calm under pressure with a solutions-focused approach

Reliable, professional, and discreet

Strong team player with the ability to work independently

We welcome applicants from all backgrounds as part of our ongoing DE&I commitment and reserve the right to withdraw this role if required.