Tradeshow Event Manager

About the job
Prollenium Medical Technologies Inc. is a fast-growing Canadian developer, manufacturer and international distributor of premium HA dermal filler. We are proud to address all of our client's needs through streamlined medical device innovation. Prollenium is able to ensure a continual flow of creation, unique ideas, and a steady pipeline of new and exciting products that provide safe and effective results. US FDA, Health Canada, and CE approvals, over 5.5 million syringes in the Revanesse product line have been sold to 70+ countries world-wide. Prollenium is the only manufacturer of Hyaluronic Acid dermal fillers in North America. Join our dedication to innovation.

Prollenium provides competitive compensation, benefits, and development opportunities.

JOB SUMMARY:

The Tradeshow and Event Manager will work as the company’s primary point of contact to manage the day-to-day planning and execution of regional customer meetings, medical trainings, and industry tradeshows. The candidate will also assist in planning additional types of events defined as: internal meetings, sales meetings, medical trainings, corporate and client-facing events. They will ensure that all meetings and events meet business needs and objectives, are high quality, compliant and fiscally appropriate.

A high level of initiative, self-motivation, flexibility, creativity, and collaboration is required to develop, plan, and execute successful events and meetings.

MAJOR RESPONSIBILITIES:

Manage logistics of all external meetings and tradeshows including accommodations, exhibit furnishings, schedule of events, agendas, event promotions, medical supply ordering, creative asset deliverables/promotions, BEOS, room design & layout, and AV production.
Generate timely communications for tradeshow staff and stakeholders, including information about sponsorships, location of displays, attendee demographics, executive and speaker schedules, shipping information, etc., to ensure objectives and requirements are understood.
Maintain tracking system for trade shows to further monitor show successes and ROI.
Facilitate contracts against allocated budgets and proper distribution of information.
Execute and manage marketing tasks related to events including production of collateral and other marketing materials.
Work directly with sales reps on selecting special event venues and overall event needs to ensure optimal meeting success.
Perform post-event spend and overall ROI measurement within Salesforce.
Address all aspects of budget and billing for all meetings & tradeshows including reconciliating invoices, coordinating payment to vendors, speakers and managing meeting expenses.
Assist with forecasting and annual budget planning.
Evaluate show performance and make recommendations for future meetings to enhance overall functional needs and business success.
Support or project manage other event marketing projects and events as assigned.

SKILLS:

Detail-oriented, excellent organization skills and ability to multi-task and work under pressure
Exceptional communication skills, project management skills with a solutions-oriented mindset
Motivated self-starter with a positive attitude; able to work independently and under pressure to meet deadlines.
Demonstrated flexibility, adaptability, and drive high energy and strong work ethic to get things done
An eye toward continuous improvement and application of ideas and efficiencies for programs and internal systems
Experience working in a fast-paced environment and track record of successful execution of multiple events with competing priorities

PREFERRED QUALIFICATIONS:

Minimum of 5+ years’ event experience with demonstrated 2-3 years of tradeshow experience
Experience in aesthetics, medical device/technologies preferred
Experience with event management platforms and CRM is preferred
Must be able to lift up to 25lbs.

TRAVEL:

Regular travel, up to 30% will be required
Some international travel may also be required and thus, a passport is required for this position