Trade Execution Coordinator

Sucafina is the leading sustainable Farm to Roaster coffee company, with a family tradition in commodities that stretches back to 1905. Today, with more than 1,500 employees in 44 countries, we help stakeholders worldwide to find the perfect coffee solutions. We embed technology, innovation, and sustainability throughout the supply chain, creating shared value for all by Investing in Farmers, Caring for People, and Protecting Our Planet. For more information, visit www.sucafina.com.

It is included but not limited to:

Trade Coordination:

• Enter purchase and sale contracts accurately on CTRM according to requests from traders;
• Ensure contracts are duly signed and countersigned by counterparties in due time and have them uploaded on system;
• On daily basis, enter/ allocate futures to contracts ;
• Become expert in costing, contract terms, trading limits to be able to support traders to manage trading position;
• Coordinate with other teams to facilitate the execution;
• Compare client’s to- be-shipped contract statement with SUCAFINA records.

Contract execution:

• Ensure efficient (cost-effective, on-time) execution of sale contracts for specific assigned clients (from marketing/sampling phase to delivery) & keep related data up-to-date
• Keep assigned client profiles up-to-date and liaise with Export teams effectively on related procedural changes where relevant
• Issue shipping instruction & logistic documents related to assigned sales (invoices, release documents, cover letters…) & instruct/ensure upload of related external documents where required
• Work closely with relevant internal teams, brokers and logistic-service providers to ensure 24h customer service, data accuracy & efficient coordination (position check, effective back-up/ handover, etc.)
• Work closely with Sales team, Export teams, COE and Freight team to anticipate execution challenges and advise on potential solutions
• Advise Sales team on logistic costs for specific sale scenarios, and any other logistics aspect of a sales project/ potential business
• Monitor assigned clients’ position & receivables
• Check all assigned service invoices to approve the costs
• Check stocks in assigned warehouses on a monthly basis & report accordingly.
• Liaise with insurance team on monthly insurance declaration, onboarding of warehouse counterparties on CTRM and coverage of insured cases, risk team on execution limits and escalate to trading;

• BA or equivalent, with a focus on Commodity Trading, Logistics, Risk or Management as a plus.
• Other certifications a plus
• Minimum 2 years working experience, experience in an international environment/ global collaboration
• Excellent knowledge of English + another language is a plus
• Experience in coffee trade logistics is a plus

Technical Skills:

• Good knowledge of Excel, Word, Outlook
• Knowledge of Incoterms, International payment terms and basic logistics knowledge.
• Knowledge of ESCC is a plus
• Knowledge of collaborative tools (MS Teams, SharePoint, etc.) & Business Intelligence, Power BI as a plus.

Soft Skills:

• Excellent organizational skills (ability to prioritize, plan tasks and respect deadlines)
• Teamwork skills
• Excellent communication skill.
• Ability to work under stress and respond to tight deadlines.
• High level of autonomy
• Proactiveness
• Business process improvement mindset
• High level of adaptability