Timekeeping Associate

About the Agency:

The New York City Department of Housing Preservation Development (HPD) promotes quality and affordability in the city's housing, and diversity and strength in the city’s neighborhoods because every New Yorker deserves a safe, affordable place to live in a neighborhood they love.

- We maintain building and resident safety and health
- We create opportunities for New Yorkers through housing affordability
- We engage New Yorkers to build and sustain neighborhood strength and diversity.

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Your Team:

The Division of Human Resources, led by the Assistant Commissioner of HR for the Department of Housing Preservation and Development, works closely with all offices to achieve the agency’s mission. The Division of Human Resources includes the following operational units:
-Talent and Requisition
-Civil Service Management
-Payroll
-Timekeeping
-Benefits
-Operations
-Training
-Employee Relations
-Investigations and Conflict Resolution

Your Impact:

The Human Resources Division is currently seeking a Timekeeping Associate to assist our team with the management of all agency employee time and leave transactions and records. The continuous audit, review, and update of all employee records and CityTime profiles is necessary to ensure accuracy in payments related to payroll, employee separation, and leave usage following salary adjustments. In addition, the selected candidate will be tasked with the collection, review, and storage of timekeeping documentation to manage COVID-19 related leave. This position works in conjunction with the agency’s Payroll and Benefits Management team.

Your Responsibilities:

-Maintain and update City Time approval assignments and profiles for all agency staff.
-Conduct ongoing audits to ensure agency and employee compliance with agency and citywide Time and Leave policies and related contractual agreements.
-Provide high-level support for all Timekeeping functions.
-Ensure staff are properly recording their time as per Citywide Time and Leave Rules.
-Ensure all timesheets are processed and approved final by prescribed deadlines.
-Monitor and track time usage and accruals for all employees.
-Coordinate and lead Time and Leave training for all new hires.
-Review payroll reports, such as 160, 161, 700, 320, and 1100.
-Generate confidential reports from New York City Personnel databases including NYCAPS, CHRMS, and PMS.
-Review and processing incoming and outgoing DP2001s for transferred employees.
-Respond to inquiries related to the city and agency’s Time and Leave policies.
-Process Manual Leave Adjustments and Online Even Entries in CityTime.
-Calculate leave balance payouts for eligible employees departing from the agency.
-Completes adhoc projects as assigned by leadership

Preferred skills

-Timekeeping experience with a New York City agency
-Comprehensive knowledge of CityTime, PMS, RMDS and CHRMS
-Proficiency in MS Excel
-Excellent organization and time management skills
-Excellent verbal and written communications skills
-Self-starter who works well independently and possesses excellent problem-solving skills

Authorization to work in the United States is required for this position. The NYC Department of Housing Preservation and Development does not provide sponsorship for international employees for visa applications, extensions, or status changes, including H-1B visas. Applicants are responsible for ensuring that they meet all qualifying requirements for this position at the time of application.
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COMMUNITY COORDINATOR - 56058

1. A baccalaureate degree from an accredited college and two years of experience in community work or community centered activities in an area related to the duties described above; or
2. High school graduation or equivalent and six years of experience in community work or community centered activities in an area related to the duties as described above; or
3. Education and/or experience which is equivalent to "1" or "2" above. However, all candidates must have at least one year of experience as described in "1" above.

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.