TGC Administrative Assistant

Job Title: Administrative Assistant

Department: Tribal Gaming Commission

Reports To: Executive Director

Classification: Non-Exempt

Status: Full-Time

Salary Range: $24-$30 per hour DOE

Job postings remain open for up to thirty (30) days or until a qualified candidate is selected. The organization reserves the right to close a posting at any time without prior notice, based on the hiring needs.

Job Summary 

The Tribal Gaming Commission is seeking a highly organized, detail-oriented Administrative Assistant to provide administrative support within a professional regulatory environment.

This position works directly with the Executive Director and Board of Commissioners and plays a critical role in coordinating meetings, preparing official documentation, maintaining confidential records, and supporting regulatory operations. The Administrative Assistant supports managers and staff by coordinating schedules, preparing documents, maintaining records, and serving as an initial point of contact for internal and external inquiries.

The ideal candidate is discreet, technically proficient, and experienced in supporting leadership in a structured, deadline-driven environment.

Essential Duties 

Provide direct administrative support to the Executive Director and Commissioners

Prepare and assemble Board meeting packets, agendas, minutes, and formal resolutions

Coordinate Board and departmental meeting logistics, including scheduling and calendar management (Outlook)

Manage secure electronic document control and records retention using ShareFile, Microsoft Teams, and OneDrive

Maintain organized electronic and physical filing systems in accordance with departmental standards

Draft, format, and proofread correspondence, reports, forms, and other official documents

Track regulatory deadlines and assist with internal reporting requirements

Perform data entry and maintain accurate departmental records

Serve as the initial point of contact by answering and directing calls, responding to inquiries, and greeting visitors

Process incoming and outgoing mail

Order, inventory, and monitor office supplies

Provide cross-departmental administrative support and assist with special projects as assigned

Minimum Qualifications

High school diploma or GED required

Minimum four (4) years of progressively responsible administrative experience

Experience providing administrative support to executive leadership, governing boards, or senior management

Advanced proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint, Teams)

Experience using ShareFile, Microsoft Teams, and OneDrive for document management and collaboration. Familiarity with tracked changes and formatting

Strong written communication skills, including the ability to draft formal correspondence and documentation

Demonstrated ability to maintain strict confidentiality and handle sensitive information

Minimum typing speed of 40 words per minute (please submit certification at time of application)

Must successfully pass a pre-employment drug screening.

Must successfully complete a comprehensive background investigation and maintain suitability.

Must possess and maintain a valid driver’s license and an insurable driving record in accordance with company policy

Prefered Qualifications

Associate degree in Business Administration or a related field (or equivalent combination of education and experience)

Experience working within a Tribal government, regulatory agency, or legal environment

Demonstrated experience preparing Board packets, agendas, and official meeting minutes

Proficiency with document management systems, database tracking, and electronic records platforms

Application Process 

To apply, please submit the following materials:

• Completed application form

• Current resume

• Documentation of higher education

• Verification of Tribal enrollment (required if claiming Tribal or Indian Preference)

Submission Instructions 

Applications may be submitted on-line, by walk-in, email, or regular mail. Please send all materials to:

Human Resources Department P.O. Box 2226 Oakhurst, CA 93644 

Tribal Preference:

In accordance with applicable Tribal law and Title VII of the Civil Rights Act of 1964, the Picayune Rancheria of the Chukchansi Indians (PRCI) Administration provides employment preference to enrolled PRCI Tribal Members. To qualify, applicants must submit valid proof of enrollment. Tribal Members who meet the minimum qualifications will be given preference in hiring, promotion, transfer, and layoff decisions. During the interview process, PRCI Tribal Members will receive an additional 7.5 points (10% of the 75-point interview rubric). Non-PRCI Native American candidates will receive an additional 5 points (6.7% of the total points) in accordance with Indian Preference guidelines. 

INDIAN PREFERENCE STATEMENT:

In compliance with 25 CFR Part 276 and Title VII of the Civil Rights Act, Sections 701(b) and 703(i), employment preference shall be given to qualified applicants who are enrolled members of the Picayune Rancheria of the Chukchansi Indians, and secondarily, to another qualified American Indian/Alaska Native Candidate.