Tenders, RFP’s & Proposals Manager

About this role

Decoded seeks a Tenders, RFPs & Proposals Manager. to take ownership of our engagement with external tender portals and tendering opportunities, ensuring we are present on the right platforms and tendering frameworks, focussing our energy on the best fit opportunities and submitting high-quality, values-aligned proposals.

You will be responsible for identifying opportunities, shaping responses with internal stakeholders, and ensuring our proposals and application to tender opportunities clearly articulate the impact, quality, and integrity of our work. You will help secure long-term institutional partnerships through formal tender success.

This is a hands-on, highly proactive role suited to someone who enjoys autonomy, clear ownership, and influencing without hierarchy. This role is a Part Time Role - approx 6 hrs per day - flexible working, core hours being 9 to 3, Monday to Friday.

Key Responsibilities

Tender Submission Frameworks and Portal Management

• Own and manage Decoded’s presence across all relevant tender portals and frameworks, (e.g. public sector frameworks, portals).

• Proactively scan evolving tender submission environment and identify and join frameworks and portals relevant to Decoded’s business

• Monitor opportunities regularly and maintain a clear, prioritised pipeline.

• Assess opportunities against predefined criteria including strategic fit, values alignment, capacity, and commercial viability.

• Make informed recommendations on whether to bid, escalate, or decline opportunities.

Proposal & Tender Coordination

• Act as the central point of coordination for proposals and tender responses.

• Liaise with internal stakeholders (delivery, subject matter experts, leadership, finance) to shape compelling, accurate, and tailored responses.

• Translate complex ideas into clear, persuasive written content that reflects Decoded’s tone, values, and impact.

• Review and edit contributions from technical teams to ensure a consistent Decoded voice and a compelling narrative.

• Ensure all submissions are compliant, well-structured, and submitted on time.

Stakeholder Engagement & Escalation

• Build strong working relationships with internal teams to bring the right solution to each opportunity.

• Escalate decisions, risks, or resourcing concerns appropriately and early.

• Support leadership with clear summaries, recommendations, and next steps on live opportunities.

Contracting & Commercial Support (Desirable)

• Support contract review and commercial /tender procurement processes, working alongside internal and external stakeholders where needed.

• Assist with clarifications, contract variations, and post-award documentation.

• Maintain organised records of bids, contracts, and tender application documentation.

Continuous Improvement

• Track outcomes, feedback, and learning from tender submissions to improve future submissions.

• Help refine bid/no-bid criteria and proposal processes over time.

• Contribute to templates, standard responses, and internal guidance.