Tender & Bid Coordinator Arabic/English (Defense & Government) Abu Dhabi, UAE

Do you want to shape the world of tomorrow and work on innovative projects? Then you're a good fit for us! We are a global engineering group with 15,000 employees and 140 locations worldwide. With our services, we are driving the topics of energy efficiency, climate protection and decarbonization and developing tech industries into new dimensions.

The world of SEGULA Technologies Experts revolves around industries such as automotive, software, energy and life sciences. As an independent player, we support OEMs and suppliers with personal engineering services. Take advantage of new opportunities and take on exciting tasks and attractive positions with direct customer assignment.

Job Title: Tender & Bid Coordinator

Location: Abu Dhabi, UAE

Job Description

Role Overview

The Tender & Bid Coordinator will be responsible for the end-to-end coordination of tender and bid activities. The role supports business development by monitoring opportunities, reviewing tender requirements, coordinating with local and international suppliers, and preparing compliant submission packages for management review.

Key Responsibilities

Tender Monitoring & Intelligence

• Monitor and extract tender opportunities from government and semi-government platforms in both Arabic and English
• Identify relevant opportunities aligned with company activities
• Maintain a structured pipeline of active and upcoming tenders

Requirement Analysis

• Review tender documents and prepare concise executive summaries
• Highlight key technical, commercial, and compliance requirements
• Identify risks, constraints, and submission deadlines

Supplier Coordination

• Contact and follow up with local and international suppliers
• Issue requests for quotation (RFQs) and request technical inputs
• Ensure timely receipt of compliant technical and commercial proposals

Bid Preparation

• Consolidate supplier inputs into structured proposals
• Draft, format, and compile technical and commercial submissions
• Ensure consistency, clarity, and full compliance with tender requirements

Internal Coordination

• Work closely with the Business Developer to align bid strategy and positioning
• Submit final documents for validation to Finance and senior management
• Incorporate internal feedback and finalize submission packages

Documentation & Process Management

• Maintain organized records of tenders, communications, and submissions
• Track deadlines and ensure on-time delivery
• Contribute to the continuous improvement of internal bid preparation processes

• Bachelor’s degree in Business Administration, Procurement, Engineering, or a related field
• 2 to 5 years of experience in tendering, procurement, or bid coordination
• Experience in the defense or government sector is preferred
• Fluency in Arabic and English is mandatory
• Strong organizational and analytical skills
• High level of autonomy and accountability
• Ability to manage multiple deadlines under pressure
• Excellent written communication and document formatting skills
• Proficiency in Microsoft Office, including Word, Excel, and PowerPoint

Key Attributes

• Autonomous and capable of managing full tender cycles with minimal supervision
• Responsive and able to react quickly to tight deadlines and supplier follow-ups
• Structured, with strong attention to detail and document quality
• Commercially aware, with a good understanding of pricing logic and supplier positioning
• Proactive, with the ability to anticipate issues and drive progress independently

Reporting Line

• Reports directly to senior management
• Works in close coordination with Business Development

Please note that only shortlisted candidates will be contacted