Temporary Project Coordinator

Title: Temporary Project Coordinator

Status: Temporary, 3 months.

Hours: 40/week, Monday - Friday, 9 am-6 pm

Location: Bloomington, IN

Reports to: Director of Projects, NA

Company Summary: Secretly Group is a leading, independently owned music company. Its major divisions include record labels Dead Oceans, Jagjaguwar, Saddest Factory, and Secretly Canadian, and music publisher Secretly Publishing. Headquartered in Bloomington, Indiana, Secretly Group also maintains offices in Brooklyn, London, Los Angeles, and Chicago. Founded in 1996, its roster counts Phoebe Bridgers, Bon Iver, Mitski, Angel Olsen, Japanese Breakfast, Whitney, Jamila Woods, Sharon Van Etten, Faye Webster, Unknown Mortal Orchestra, Claud, MUNA, serpentwithfeet, Slowdive, and Khruangbin among others. Secretly Publishing artist and writer partners include The War On Drugs, NNAMDI, Japanese Breakfast, Whitney, and Faye Webster, as well as the publishing catalogs of affiliates Songs Of Numero Group and Ghostly Songs.

Position Summary: The Projects Coordinator will is an integral part of the Projects team for Secretly Group. They work closely with Project Managers and project teams on releases across the labels within Secretly Group (Dead Oceans, Jagjaguwar, Saddest Factory, Secretly Canadian). Candidates must have a knack for organization, with a sharp attention to detail and strong time management skills. The ideal candidate is eager to learn by assisting the projects team throughout the album campaign cycle. This is a temporary position created to provide coverage during a leave of absence.

Responsibilities:

Serve in a day-to-day direct support role to Project Managers for an assigned set of projects, operating as an auxiliary member of the Core Project Team. This will include working closely with Project Managers to assist in coordinating core elements of the album campaign cycle, scheduling meetings, and taking minutes.

Prepare and deliver metadata and other NRI materials for distribution title set-up via RIOT.

Work closely with Project Managers to manage production deadlines, strategize stock pressing quantities, and place all internal production orders for physical audio formats, merch, and value adds. Serve as liaison between Projects and Production staff.

Collect assets from artists, managers, and 3rd parties (ie, photographers, video directors, mastering houses). Disseminate assets to the wider label team via Basecamp, AirTable, Slack, and other shared resource tools.

Organize and update project management hubs (such as Basecamp and AirTable) with project information and radio/press/streaming reports.

Coordinate logistics for and participate in Core Project Team communications, including planning meetings and project calls.

Assist in coordinating inventory management for projects, including artist merch needs.

Assist Project Managers and Operations management staff with special projects as needed.

The Ideal Candidate Demonstrates:

Excellent communication and organizational skills are essential.

Must possess strong problem-solving and analytical skills.

Must be able to demonstrate independent thought and action while operating in sync with a team.

Ability to set priorities and meet deadlines.

Effectively manage multiple concurrent projects.

Background of 1-2 years in music industry preferred.

Knowledge of and enthusiasm for the Secretly Group artist roster.

SG Services, Inc. Benefits

Paid holidays including end of the year closure

Paid Time Off policy, which includes a separate Sick Days bank

401K with corporate matching

12 weeks for parental leave after birth or adoption paid at 100% of salary

Commuter Benefit

Volunteer Hours Matching Policy

Employee Assistance Program

Medical Health insurance covered at 100% for employee-only medical premiums

Dental & Vision insurance

Salary:  Bloomington, IN $42,500

All qualified applicants will receive consideration for employment without regard to disability, protected veteran status, age, race, creed, color, religion, sex, marital status, affectional or sexual orientation, gender identity or expression, ancestry, nationality, or national origin.