Temporary Project Administrative Support

Are you a detail‑oriented, organized, and reliable professional looking to support a global Project Management team? Do you enjoy structured tasks, data processing, and contributing to high‑quality operational workflows? We are seeking a Temporary Administrative Project Support team member to assist with recurring administrative and project‑support tasks that help ensure smooth customer and supplier operations.

As a member of our Project Management group, you will be responsible for data processing, document preparation, report compilation, and communication support—all within a highly structured, process‑driven environment. This temporary, part‑time role is ideal for a student or early‑career professional looking to gain hands‑on experience working with data, documentation, and international project workflows.

What will you do?

1. Data Processing & Validation

Review and filter data according to predefined project scope (country, study, site, or access level).

Reformat and prepare Excel tables in line with internal templates.

Rename, insert, and adjust columns as required.

Apply formulas (CONCAT, COUNTIF, lookups) to validate data and identify inconsistencies or duplicates.

Perform quality checks before finalization.

2. Data Consolidation & Reporting

Consolidate multiple datasets using Excel tools such as Power Query.

Append and merge data across studies or projects.

Compile filtered user lists and stakeholder reports.

Prepare submission documents in required templates (Word).

Generate summary counts and validation checks.

3. File & Document Management

Receive, save, and manage weekly or recurring input files.

Maintain accurate file naming conventions and version control.

Organize documents correctly in SharePoint/shared drives.

Ensure adherence to documentation and storage standards.

4. Stakeholder Communication

Coordinate with internal project managers and operations team members.

Prepare final documents for submission to external suppliers or partners.

Send finalized reports following defined communication workflows.

Escalate missing data, inconsistencies, or discrepancies promptly.

5. Process Adherence & Continuous Improvement

Follow written Work Instructions (WI) step‑by‑step.

Maintain confidentiality of customer and study data.

Suggest small process improvements where appropriate.

Support updates to documentation as processes evolve.

Qualifications

Strong proficiency in Microsoft Excel (filters, formatting, basic formulas such as CONCAT and COUNTIF); familiarity with Power Query is a plus.

Proficiency in Microsoft Word and Outlook.

Experience with SharePoint or shared file systems is an advantage.

Ability to work accurately, follow structured work instructions, and maintain confidentiality.

Strong attention to detail, basic analytical skills, interpersonal communication, and proactive mindset.

0–2 years of relevant experience.

Fluent in English (written & verbal).

Position Details

Department: Project Management

Status: Part‑time (approximately 10 hours per week)

Duration: 6 months

Location: 100% Remote

Reporting to: Global Manager Project Management

Planning horizon: Weekly

Travel: 0%

We Offer

The opportunity to contribute to global project workflows in a supportive and collaborative environment.

Flexible, remote work within agreed deadlines.

Experience working with structured datasets, operational reporting, and global supplier/customer processes.

Exposure to cross‑functional teamwork and process‑driven project management.

About Emsere

Emsere is a clinical trial solutions partner providing equipment, supplies, and operational support to ensure clinical trials run efficiently from start to finish. With over 25 years of experience, we support clients through equipment rental, study supplies, specialty sourcing, and global trial logistics. Our culture is built on teamwork, flexibility, critical thinking, individual accountability, and constructive feedback.

If you are ready to contribute to our team, please apply via our careers website. Employee referrals are welcome.