TEMPORARY ADMISSIONS & DISPOSITIONS CLERK

Temporary Admissions and Dispositions Clerk

Nellis AFB

About AAI

AAI is focused on delivering outstanding services to the federal government. We have extensive experience in
the fields of cyber security, development, IT infrastructure, supply chain management, and other professional
services such as system design and continuous
improvement. AAI is a VA CVE-certified Service-Disabled Veteran-Owned Small Business
(SDVOSB), SBA certified Economically Disadvantaged Woman Owned Small Business (EDWOSB), and a Woman Owned Small Business (WOSB) with offices in Hampton Roads, Virginia, Montgomery, AL, Washington, DC, and Atlanta.

Fully qualified candidates are welcome to apply directly on our website at: https://aaionline.us/.

AAI is actively recruiting an Admissions and Dispositions Clerk to perform at Nellis Air Force Base.
The Admissions and Dispositions Clerk will provide clerical/administrative support in Admissions and Dispositions
of a medical treatment facility (MTF) and will complete the admission and discharge processes in accordance with
regulations and facility procedures.

RESPONSIBILITIES:
• A fully qualified typist with a minimum of 50 WPM is required.
• General medical ethics, telephone etiquette, and excellent communication and customer service skills.
• General office administrative and clerical skills to perform receptionist duties and answer telephones.
• Ability to communicate effectively, both orally and in writing.
• Ability to operate computerized programs, in order to enter, modify, and retrieve information into
or from electronic medical records.
• Work Environment/Physical Requirements. The work is primarily sedentary. However, there may be some
physical demands such as prolonged walking, standing, sitting, or bending, and carrying office files or
paperwork.

PERFORMANCE OUTCOMES:
• Receives and screens telephone calls; receives walk-in patients; responds to various general and routine
medical, personnel, and administrative inquiries, and escorts patients as necessary.
• Provides advance directives, third-party liability documentation, and other forms for the patient to complete
for inclusion into the inpatient medical record.
• Creates preadmission charts and completes the process in the electronic reporting systems (CHCS,
Essentris, etc.).
• Notifies Commander or designee of active-duty patients’ inpatient admission and /or subsequent
discharge/transfer from an MTF. Tracks and reports statistics as required.
• Coordinates/communicates with local civilian/non-military medical facilities to identify active-duty
admissions in the local area.
• Coordinates with the base Casualty Affairs Officer for notification and support of all seriously ill or injured
active-duty members (both within the MTF and the local area).
• Determines/verifies eligibility of all patients using the Defense Enrollment Eligibility Reporting System
(DEERS).
• Tracks and reports daily patient movement, bed status, and ward transfers.
• Corrects admission errors.
• Assists in coordinating patient transfers from other wards or to outside facilities.
• Receives and processes applications for Secretarial Designee Program.
• Ensures the individual meets criteria as specified in Statute, regulation, or TRICARE manuals.
• Coordinates request for Secretarial Designee status through the Chief of Hospital Services and MTF
Commander for verification of available service, capacity, and approval.
• Tracks and reports all casualty reports and notifications in accordance with government policies and
procedures.

• Assists providers in preparing a death certificate according to State guidance. Obtains a decision regarding
an autopsy and coordinates with the appropriate office for completion.
• Coordinates with MTF lab for housing and disposition of the deceased’s remains.
• Coordinates documents for the transportation of deceased persons.
• Receives notification from the provider on service members who die, sustain illness, injury, or disease while
absent from duty, or due to their own misconduct.

REQUIREMENTS:
• Education. High school diploma or General Educational Development (GED) equivalency.
• Experience. At least six (6) months of experience in a medical office setting.
• Certification. Basic Life Support (BLS) certifications using the American Heart Association or the American Red Cross guidelines. Members must present proof of current certification(s) through the American Heart Association
An association or the American Red Cross is required.

UNIQUE MILITARY HEALTH CARE SYSTEMS/PROCEDURES:
• Armed Forces Health Longitudinal Technology Application (AHLTA).
• Composite Health Care Systems (CHCS) and/or MHS GENESIS.
• Essentris.
• Defense Enrollment Eligibility Reporting System (DEERS).
• Military Filing System – by sponsor, social security, terminal digit order, color-coded and blocked filing
system.
• Contents of a military medical record, layout, sections, family member’s prefix designation, forms used in
a MTF, and the medical record tracking procedures.

Our benefits include:
• Paid Federal Holidays
• Robust Healthcare and Dental Insurance Options
• 401a plan
• 401k plan
• Paid vacation and sick leave
• Continuing education assistance

• Short Term / Long Term Disability & Life Insurance

Veterans are encouraged to apply
AAI does not discriminate in employment opportunities, terms and conditions of employment, or practices on the
basis of race, age, gender, religious or political beliefs, national origin or heritage, disability, sexual orientation, or
any characteristic protected by law. Pending guidance from the Safer Federal Workforce, employees may in the
future be required to provide evidence of COVID-19 vaccination or request and receive approval for a medical or
religious exemption.